Human Resources Generalist

Background

TheCalifornia Institute for Regenerative Medicine (CIRM) is the states Stem Cell Agency. We were created by the voters of California when they approved Proposition 71 in 2004 and renewed when Proposition 14 was approved in 2020 providing $5.5 billion to invest in stem cell research in California. CIRMs mission to accelerate stem cell and regenerative medicine treatments to patients with unmet medical needs is what drives us to succeed every day.

To meet this challenge our team of highly trained and experienced professionals actively partners with both academia and industry in a hands-on entrepreneurial environment to fast-track the development of todays most promising stem cell and regenerative medicine technologies.

CIRM is the worlds largest institution dedicated to helping people by bringing the promise of regenerative medicine closer to reality.

General Statement

Under the supervision of the Human Resources Director the Human Resources Generalist will be responsible for Transactions and for backing up the other Human Resources Generalist in the office performing day-to-day Human Resources administrative tasks in accordance with CIRM procedures and policies.

Essential Job Functions

In this position you will be accountable for a variety of responsibilities with your primary duties in the administration of Transactions including position control and payroll responsibilities. You will also be the backup to the other HR Generalist team member in the event of absence or vacancy. The scope of this role may evolve based on departmental staffing and organizational needs.

Your duties will include but are not limited to the following:

Transactions

• Process new separations or modify existing appointments in SCO while adhering to state regulations and approval process.
• Track and maintain an accurate roster for position control of all established positions including details such as position numbers titles classifications and funding sources.
• Ensures all personnel actions are documented authorized and submitted to SCO.
• Conduct position control audits to ensure alignment with authorized positions classifications and funding allocations.
• Verify payroll data accurately reflects established position authorizations and organizational structures.
• Establish and complete the Request for Personnel Action (RPA) for various personnel-related actions such as hiring reclassifications and position modifications.
• Provide modified data on the SCO Schedule 8 report for authorized positions and salaries for the specified fiscal year.
• Process monthly board members and retired annuitants pay and if applicable ensure funds are transferred accordingly.
• Document and maintain payroll and personnel transaction records for appointments separations promotions and changes in employment status.
• Certify master payroll every month known as MPC.
• Processes disability pay through several programs such as NDI SDI and IDL to provide financial assistance during periods of disability.
• Provides detailed information and clearly explains processes related to various disability programs to personnel ensuring accurate and timely responses to inquiries.
• Establish and process garnishments by following the legal process that allows the creditor to collect a debt directly from an employees earnings.
• Establish salary advances for employees with proper authorization ensuring timely receipt of the advance and arranges to recoup the advanced funds from the employees warrant in the same pay period.
• Establishes accounts receivables after developing a payment plan with the employee.
• Update leave balance usages in CLAS and follow CIRMs Leave Policy.
• Collect and track monthly employee timesheets by emailing reminders following up as needed and ensuring accuracy.
• Communicate efficiently in the release of warrants and garnishments to DGS accounting unit.
• Review and analyze employee pay history to verify the accuracy of historical payroll transactions including salaries deductions and adjustments.
• Identify document and resolve discrepancies or errors in employee pay and position history and prepare a summary of the findings and corrective actions.
• Facilitate effective communication with team members and HR personnel to ensure timely and accurate information on HR matters.
• Performs and completes a variety of HR tasks and assignments as they arise.
• Serves as a back up to HR team members as necessary ensuring continuity of operations and providing support.
• Performs other related duties and responsibilities as assigned special projects and tasks that support the overall goals and objectives of Human Resources and CIRM.

Return to Work

• Email FMLA/CFRA/PDL package to employee and copies the employees manager.
• Monitor and record employees return time on FMLA/CFRA documents.
• Keep track of FMLA/CFRA time utilized by employees.
• Respond to employee questions related to FMLA/CFRA/PDL.
• Ensure adherence to and compliance with the FMLA/CFRA/PDL processes.

Customer Service

• Interface with CIRM team members on related human resources issues with the utmost professionalism and exceptional customer service.

Other Duties

• Assist in creating and/or updating processes.
• Research various laws rules regulations as requested as they pertain to the work performed within Human Resources to advance the mission of CIRM.
• Assist the HR Director and HR Manager with administrative tasks as needed.
• Perform other duties and participate in miscellaneous projects and audits as may be required to further the goals of the ICOC/CIRM.

In addition to the duties listed above you will be a backup to the HR Generalist team member in Training Employee Onboarding Employee Engagement and Ergonomics.

Supervision Received

• The Human Resources Generalist reports to the Human Resources Director.

Supervision Exercised

• None

Education and Experience

• Bachelors degree Human Resources Business Administration or closely related field OR education can be substituted per year for experience in the field of Human Resources or related area.
• In addition to education three years of experience working for the State of Californias Human Resources program performing transaction duties.

Desired Qualifications

• Experience in the State of Californias position control.
• Knowledge of the State of Californias CalHR benefits and CalPERS.
• Knowledge of return to work
• Excellent organizational skills including a demonstrated ability to prioritize a wide variety of tasks and work on multiple tasks simultaneously while timely meeting deadlines and keeping materials organized.
• Demonstrated ability to work flexibly in a fast-paced environment where priorities often shift.
• Demonstrated ability to communicate effectively orally and in writing coupled with prompt responsiveness to employees.
• Proficiency in Microsoft Word Outlook Excel PowerPoint Adobe Acrobat databases DocuSign.
• Tactful and discreet.
• Excellent interpersonal written and oral communication skills flexibility and problem-solving skills.
• Ability to produce quality and accurate work.
• Ability to effectively work independently and as a team player.

Working Conditions

• Hybrid environment required to work two in-office days and three remote days per week. Sacramento area employees will split their in-office days between West Sacramento and South San Francisco while others may work both days in South San Francisco.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be willing to work in a high-rise building.
• Ability to operate standard office equipment.
• Be available to work outside of normal business hours.

Salary Range and Benefits

This position is expected to pay $79568 - $113000 which fits within the full salary range of $79568 - 119004 for the Human Resources Generalist job classification. It is uncommon for an individual to be offered a salary near the maximum of the range for a position. Salary for this position will reflect the final candidates qualifications experience skills knowledge relevant education and certifications in addition to being aligned with the internal leadership peer group.

Required Application Documents

Applicants must submit a resume and cover letter to be considered for this position.

Applicants requiring reasonable accommodations for the interview process should inform the interview scheduler at the time of scheduling.

For general questions regarding this position or inquiries specifically related to reasonable accommodations or Equal Employment Opportunity (EEO) please contact.

Benefits

EEO Contact Information

California Relay Service: 1- (TTY) 1- (Voice) TTY is a Telecommunications Device for the Deaf and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creedsex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.