Administrative Assistant

Office Administrative Assistant

Working with our business partners to create improve and sustain industry and infrastructure. Orbital Engineering has been driven by this core purpose for more than 50 years - energizing Orbital team members and helping our clients solve challenging and complex problems with innovative engineering inspection and construction solutions. Orbital team members are guided by the fundamental beliefs of building trusted relationships personal accountability innovation and excellence in everything we do. Orbital is looking for others to join our team to continue activating our purpose and embrace our values

Orbital Engineering Inc. is seeking an Office Administrative Assistant to join our team in the Hammond IN Office. This is a fulltime onsite position and candidates must live within commutable distance of Hammond IN. Candidates must be able to work in an office environment Monday - Friday. This position is NOT eligible for hybrid or remote work.

Responsibilities include but are not limited to:

• Provide administrative support to project managers and technical managers throughout the project life cycle
• Provide administrative support to engineering staff by managing schedules appointments and travel arrangements.

• Prepare and format reports presentations and technical documents as required by the engineering department.

• Assist in maintaining project related files.

• Coordinate communication within the engineering team and external stakeholders ensuring efficient information flow.

• Project set-up processing purchase orders and working with project managers for project award
• Assist in preparing project deliverables and progress reports

• Schedule and coordinate meetings conferences and events including room bookings and catering arrangements.

• Collaborate with HR to facilitate onboarding processes for new engineering team members.
• This position requires discretion and independent judgment with regard to support services for company and client management.

Minimum Requirements

• High School Diploma
• Advanced computer skills for Microsoft Office suite including word processing spreadsheet and presentation tools.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Three years of experience as an administrative assistant or secretary preferably in an engineering or technical environment.
• Ability to prioritize tasks and work independently.
• Knowledge of basic accounting principles for budget tracking.
• High level of discretion and confidentiality.

Preferred Requirements

• Associates degree or Bachelors degree in business administration or a related field.
• Familiarity with engineering terminology and documentation is a plus.
• Previous Deltek Vision or Vantagepoint experience

Orbital Engineering Inc. has provided worldwide professional engineering and consulting services since 1969. Our commitment to quality responsiveness and attention to detail has earned us the reputation as a leading provider of engineering and design services.

A commitment to excellence and hard work will be rewarded with a competitive salary career advancement opportunities and an excellent benefits package including medical dental vision prescription drug 401(k) and supplemental insurance.

Orbital Engineering Inc. is an Equal Opportunity Employer EEO/AA/M-F-V-D. Orbital Engineering Inc. seeks diversity among its employees. Reasonable accommodations may be made to enable individuals to perform the essential job functions.