As a Business Assistant in the Office of Business and Financial Services the incumbent is responsible for the accurate and expedient processing of accounts payable invoices within MUNIS. Additional responsibilities include: reconciling troubleshooting and providing a high-level of customer service to both internal and external customers. Also required is the ability to handle several tasks at any given time in collaboration with various departments and schools. The Office of Business and Financial Services is a fast-paced dynamic environment that offers an opportunity for career growth within the organization.

ESSENTIAL FUNCTIONS:

1. The management of accounts payable email inbox which includes invoices and inquiries and accurately input a high-volume of invoices into Sharepoint for approval.

1. Accurately schedule a high-volume of accounts payable invoices within MUNIS at a fast pace. Verify correct purchase order number goods receipt and funding as needed.

1. Import accounts payable batches from various applications such as the Athletic Database in Access and attach documentation to each invoice in MUNS.

1. Request vendor updates to include adding/changing remits address changes purchase order delivery method

1. Provide exceptional customer service to both internal and external customers via telephone calls correspondence (email mail fax etc.) or in person to answer inquiries regarding invoices payments checks travel/expense reimbursements or other accounting discrepancies; and follow-through on inquiries to address and resolve issues including tracking payments obtaining data and documentation to clarify issues and issuing checks or stopping payments.

1. Review and reconcile calculations and balances within invoices reports or systems for completeness accuracy and compliance; identify discrepancies and correct errors.

1. Copy scan attach supporting accounts payable documents as needed.

1. Identify and resolve double shipment issues between schools and vendors.
2. Work directly with AP Administrator on a daily basis in resolving over expenditure payments remit additions to vendor file reopening closed purchase orders and identifying funding sources for over expenditure accounts.

1. Handle returned checks prepare deposits and coordinate with the Comptrollers and Treasurers Office for stop payments or reissues.

1. Research vendor numbers purchase order numbers open invoices paid invoices and applied credits in MUNIS as needed.

1. Delegate work and provide guidance to co-workers in the accounts payable process.

1. Train as needed the accounts payable system and processes to coworkers or end-users.

1. Perform other duties as assigned.

QUALIFICATIONS:

1. EDUCATION: High School Diploma or equivalent required; Bachelors Degree in Business such as Administration Finance or Accounting preferred.

1. EXPERIENCE: 3 - 5 years of professional experience in complex accounting procurement or similar business setting preferred.

1. ABILITIES: Must be able to express oneself clearly and concisely orally and in writing using proper grammar. Must be a team player and be able to work well with others. Must possess strong organizational and interpersonal relationship skills. Must possess ability to perform duties and responsibilities with minimal supervision

1. Technology Equipment SYSTEMS and Tools (where applicable): Requires advanced computer skills in Microsoft Office Suite such as Outlook Word Access PowerPoint and Excel. Expertise with MUNIS strongly preferred.

1. Working Conditions: Work is mostly performed in an office environment. Regular and punctual attendance is a requirement. Certain situations may require longer hours to complete duties.

1. Physical Requirements and Potential Hazards: While performing the duties of this job the employee is frequently required to sit; use hands or fingers; handle or feel; talk and hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

1. Position Content: This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities skills and working conditions associated with the position. While it is intended to reflect the position activities and requirements these requirements may change over time. Management reserves the right to modify add or remove duties and assign other duties as necessary.

If you BELIEVE we have a place for YOU on our team! Come work for us!

About our District

Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3^rdlargest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued respected supported seen and heard. Our students and staff share their ideas and perspectives learning from and appreciating each other. We are a district that is committed to equity and excellence.

Join a team that Empowers Educators

In addition to offering competitive salaries and benefits we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district therefore it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning data analysis and management. Our district offers career advancement opportunities and is invested in Grow our Own and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.

If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position Carmen Molina-Figueroa will be happy to assist you at

.

The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race color religion national origin sex gender identity sexual orientation genetic information pregnancy or pregnancy related conditions ancestry age disability or military service as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race color sex gender identity religion national origin sexual orientation disability or homelessness.

NONDISCRIMINATION EMPLOYMENT STATEMENT

The Springfield Public Schools does not discriminate in employment on the basis of race color religion national origin sex gender identity sexual orientation genetic information pregnancy or pregnancy related conditions ancestry age disability veteran status or marital status.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination including sexual harassment in any education program or activity that it operates as required by Title IX and its regulations including in admission and employment.

Inquiries about Title IX may be referred to the Springfield Public Schools Title IX Coordinator the U.S. Department of Educations Office for Civil Rights at or both.

The Springfield Public Schools Title IX Coordinator is Katie OSullivan Senior Administrator of Human Resources 1550 Main Street Springfield MA 01103 ext. 55428.

Springfield Public Schools sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX please refer to