Administrative Assistant

Position Summary

The Administrative Administrator plays a vital role in supporting multiple key departments within the GRECO organization. This on-site position manages document control for facility-related matters including environmental impact utilities regulatory compliance and field operations such as fleet management and tracking. Additionally this role provides support to the Human Resources department by assisting with onboarding and coordinating on-site events and activities.

Responsibilities

• Manage the front office by greeting visitors answering phone calls reviewing email and mail and handling information requests.
• Ensure that the office is organized clean and gives a professional appearance.
• Take inventory of office and breakroom supplies place orders and restock as needed.
• Track facility maintenance schedules and coordinate necessary repairs NOT related to Production.
• Support the Field team through coordination and documentation of field operations; maintaining logs and tracking systems for field equipment and tools; tracking and reporting of field operation metrics.
• Provide administration of fleet management including vehicle registration and maintenance scheduling
• Assist Management with compliance of environmental safety and regulatory standards.
• Assist the HR department with employee onboarding and coordination employee events such as training team-building activities lunches and recognition programs.
• The above statements are intended to describe the general nature and level of work performed by employees assigned to this role. They are not to be construed as an exhaustive list of all job duties performed by the personnel in this role.

Qualifications (Knowledge & Skills)

• Knowledge of administrative systems best practices and efficient procedures for office management.
• Excellent organizational skills and attention to detail.
• Able to multi-task prioritize tasks effectively and meet deadlines on time.
• Able to work collaboratively across departments and work independently as needed.
• Excellent interpersonal and customer service skills.
• Able to communicate effectively with a high degree of professionalism in writing and verbally.
• Proficient in MS Office suite products particularly Word PowerPoint and Excel in order to create correspondence presentations and spreadsheets.

Education

• High school diploma or equivalent required

Experience

• 2 years of experience in an administrative role.

Work Environment

• Physical Conditions:
  • Office: This position works in a professional office environment routinely uses standard office equipment and is seated for long periods of time.

• Location:
  • In-office: This role is located at our office in Hudson FL. Employees must be present at the office and available to perform the essential functions of their jobs whenever they are scheduled to work.

Other Requirements

• Candidates who receive an offer of employment must successfully pass a background check and drug screen.

• Must have finger dexterity
• Must be able to reach bend kneel and crouch occasionally
• Must be able to safely lift 40 pounds

Compensation: CSW Industrials has an effective process for assessing market data and establishing salary ranges to ensure we remain competitive. Within the range individual pay is determined by work location and additional job-related factors. The pay scale is subject to change depending on business needs. In addition to base pay employees may be eligible for pay incentives based on overall corporate and individual performance or at the discretion of the CSWI Board of Directors. Sales roles are eligible for a sales bonus.

Benefits:At CSW Industrials our employees enjoy the following benefits to support their physical financial and emotional wellness. These benefits include comprehensive medical dental and vision plans 401(k) profit sharing life insurance paid time off program with paid holidays and various wellness programs. Additionally our continuing education assists employees with their professional goals.

EEO Language EBS U.S.: Greco Architectural Metal Products a CSW Industrials Company is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy) sexual orientation gender identity national origin political affiliation disability age genetic information or status as a protected veteran.