Office Assistant
Office Assistant
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Job Description
Job Details
Job Details
Why Spotless
Spotless Cleaning Chicago is a family owned business with a close-knit culture that truly cares. We are a fast growing facility service provider. We provide janitorial and maintenance service on a contract basis to provide our clients consistent quality service and our employees with stable and safe employment.
Job Details:
Monday- Friday : 9am-5:30pm Saturdays when needed 9am-3pm.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
- Paid time off
- Sick Days
- Professional development assistance
- Free Lunch on Fridays!
Some of your Job Duties & Requirements include:
- Review and make sure the schedule is ready for the upcoming weeks.
- Monitor accounts receivables for designated departments and escalating anything past due.
- Accurately receiving payments via check ACH or credit card and closing them out on appropriate software.
- Answering phone calls emails and any incoming messages on our communicating softwares. (ex. Swept and Hubspot)
- Quoting and booking jobs and confirming appointments.
- Identifying potential problems and points of friction and working to find solutions in order to maximize efficiency and revenue.
- Help bid and estimate jobs along with the sales team.
- Order supply for commercial accounts on Swept.
- Inventory Management
- Assist in the front with walk-ins employees or supervisors.
- Cross training will be given to carry out the work if a team-member is out for PTO sick etc.
Qualifications
You need the following to get in the door:
- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Ability to manage multiple tasks and prioritize responsibilities.
- Clear and professional written and verbal communication.
- Customer service experience or the ability to interact courteously with clients vendors and staff.
- Familiarity with office software like Google Workspace (Docs Sheets Calendar).
- Positive attitude and flexibility in handling changing tasks.
- Proactive and self-motivated.
- Dependable and trustworthy especially when handling sensitive information.
- Proficiently speak and write English and Spanish.
Spotless Cleaning Chicago LTD is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin genetic information disability or protected veteran status.
If you are unable to apply online due to a disability contact recruiting at
Required Experience:
Senior IC
Employment Type
Full-Time
