Meeting Planning Program Coordinator
Meeting Planning Program Coordinator
Posted on :
20-06-2025
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1 Vacancy
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Job Description
Established in 1996 and rebranded to Scout in 2024 we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs we expanded our services to include Scout Clinical one of the top providers of clinical trial patient travel and reimbursements and Scout Academy our secure online on-demand learning management system that ensures global compliance.
Scout is recognized as a leader in our field for innovation in service attention to detail our stellar team members and making the complex easier. If this interests you wed love to have you join our rapidly growing team!
Position Summary:
We are looking to hire a talented eager and skilled Program Coordinatorto join our meeting planning team in our North Dallas office.The program coordinator supports the program management team and provides a great opportunity to grow into a program manager position.
Responsibilities of this position include but are not limited to:
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Scout is recognized as a leader in our field for innovation in service attention to detail our stellar team members and making the complex easier. If this interests you wed love to have you join our rapidly growing team!
Position Summary:
We are looking to hire a talented eager and skilled Program Coordinatorto join our meeting planning team in our North Dallas office.The program coordinator supports the program management team and provides a great opportunity to grow into a program manager position.
Responsibilities of this position include but are not limited to:
- Perform data entry into Scouts customized database.
- Provide out-of-office coverage for Scout Program Managers which involves handling any and all duties as needed for those Program Managers. Duties may include:
- Invitation and registration process;
- Oversight of travel arrangements including flights visas and airport transfers;
- Update/maintain database;
- Generate and provide attendee status reporting;
- Oversee all aspects of hotel arrangements including rooming list meeting space food and beverage and audio/visual equipment);
- Collect and reproduce all speaker presentations;
- Generate and distribute all other collateral
- Ensuring that materials are professional and appropriately reflect client and MPW standards
- Serve as a backup point of contact for our clients hotels travel agencies ground transportation audio/visual suppliers and other related parties for each event; coverage is being provided.
- Assist Program Managers as required.
- Organize and execute virtual meetings.
- Complete all required initial and ongoing training within a reasonable or provided timeframe.
- BA or equivalent experience
- Minimum of 1year of work experience within the hospitality industry preferred
- Excellent interpersonal skills (good communicator friendly outgoing)
- Proficient with MS Office Suite PowerPoint and database programs
- Attention to detail
- Organized with an ability to prioritize and multi-task
- Patient flexible attitude
- Excellent time management
- Thrive in fast-paced environments maintaining performance under pressure
- Self-motivated and results-driven while following instructions to achieve optimal outcomes
- Eager to learn and develop with a high level of coachability and growth mindset
- Ability to evaluate and negotiate proposals from 3rd party suppliers
- Innovative problem solver using critical thinking to address challenges proactively
- Collaborative team player fostering positive relationships with colleagues and clients
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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