Administrator - Copperclay Mews
Administrator - Copperclay Mews
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
As a Site Administrator you will keep our care service running smoothly by owning a wide range of administrative tasks. You will need good attention to detail tech-savvy with digital platforms strong organisation and commitment to confidentiality safeguarding health & safety and inclusion.
Key Responsibilities will include
- Prepare and submit timesheets overtime claims and holiday returns for payroll.
- Reconcile petty cash and incidental expenses ordering additional funds as needed.
- Maintain weekly records and top-ups of client funds.
- Update and audit the SOLDO cashless payments system.
- Keep the drivers database currentadding or removing records.
- Monitor and Escalate instances of speeding in company vehicles to management.
- Coordinate DBS checks: new applications three-year renewals and annual update-service submissions.
- Organise and maintain paper staff files.
- Track and record staff leave and holiday accruals.
- Manage HR data in Frontier (sickness suspensions joiners and leavers).
- Answer incoming calls and relay messages.
- Greet and sign in visitors.
- Take meeting minutes on request.
- Procure stationery cleaning supplies and other office essentials.
- Compile and submit the daily NHS Capacity Tracker report.
- Produce weekly and month-end reports for senior stakeholders.
About You
- Evidence of continued professional development.
- Willingness to complete mandatory training and maintain compliance.
- A good standard of education in Maths and English
- Proven experience in an administrative role preferably within a health or social care setting.
- Experience handling confidential and sensitive information.
- Experience maintaining accurate financial and HR records.
- Experience or a willingness to learn the use of digital systems for data entry and reporting.
- Strong administrative and organizational skills with attention to detail.
- Proficient in Microsoft Office (Word Excel Outlook) and HR/payroll systems (e.g. Frontier SOLDO).
- Ability to manage petty cash reconcile accounts and prepare payroll-related documentation.
- Understanding of safeguarding data protection and confidentiality protocols.
- Ability to take accurate minutes and produce clear written records.
- Knowledge of DBS processes and compliance requirements.
- Familiarity with NHS Capacity Tracker or similar reporting tools.
- Reliable proactive and able to work independently and as part of a team.
- Excellent communication and interpersonal skills.
- Professional and welcoming manner when dealing with visitors and telephone enquiries.
- Ability to prioritize workload and meet deadlines.
- Commitment to equality diversity and inclusion in the workplace.
About Us
- Continuous support and feedback through 1:1 supervision
- 6 weeks holiday
- Ongoing free mandatory and development training days
- Regular promotion opportunities
- Salary Sacrifice Pension scheme
- Cycle to work Scheme
- Access to various discounts at a range of different retailers
- Refer a friend scheme earn a referral bonus for recommending successful new starters with us
- Free parking
Required Experience:
Unclear Seniority
Employment Type
Full-Time
