Administrative Assistant
Administrative Assistant
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Job Description
A Studio Assistant on the Perkins&Will team:
- Provides project support to Project Managers and Principals of different practice areas.
- Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
- Analyzes data related to projects (staffing timelines etc.).
- Works with Project Manager to keep staffing data up to date.
- Updates client contracts with negotiated terms and incorporates edits.
- Submits client contracts to legal department for review and tracks review process.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
- Assist the Director of Operations/Project Managers with administrative tasks.
- Assists studio leaders with travel arrangements and/or expense reports.
- Organizes and schedules meetings and appointments related to projects and areas of practice.
- Orders lunches and sets up for internal meetings and client meetings.
- Supports front desk when needed including answering phones receiving and distributing packages.
To join us you should have:
- 5 years of experience in a related role
- Bachelors Degree preferred
- Basic understanding of architectural principles associated with project design and construction materials and methods
- Knowledge of AIA contract documents
- Effective verbal and written communication skills; exemplary organizational skills
- Proficient in MS Word and Excel required
- Collaborative and professional work ethic
At Perkins&Will we believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender race color religion national origin ancestry age medical condition disability sexual orientation gender identity veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.
*Equal Employment Opportunity Statement
Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (EEO) which is part of the Companys Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis and without regard to sex race color age national origin religion disability genetic information marital status sexual orientation gender identity or expression gender reassignment citizenship pregnancy or maternity veteran status or any other status protected by applicable national federal state or local law. In some cases local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.
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Employment Type
Full-Time
