STAR and District Council Programs Management Assistant
STAR and District Council Programs Management Assistant
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$ 58302 - 79081
1 Vacancy
Job Description
About the Position
Heres what you can expect to do:
- Support the Sales Tax Revitalization (STAR) and District Council programs and staff (Coordinators and Project Managers) by organizing and providing technical and other support to program activities (board meetings annual round activities) assisting with review and assembly of contracts and reimbursement requests data entry and ensuring financial and other information is collected and entered into appropriate internal systems (i.e. Infor Legistar) and limited project management support.
- Provide administrative and other support to two program advisory boards attends board meetings and keeps board meeting minutes and other documentation required by law.
- Collaborate with STAR team on continuous improvement and program evaluation processes and assists with department reports and correspondence as needed.
- Coordinate the intake and organization of contract materials through data entry file management and tracking the submission of various contract documents.
- Provide administrative support for contract processing including compiling and formatting materials tracking internal approvals managing e-signature workflows and maintaining a filing system for executed agreements. Provide administrative support in the District Council reimbursement process by verifying documentation for completeness and tracking missing items.
- Provide technical support and assistance to team members grant applicants and District Council staff and STAR Boards and provide backup technical support for other team members (i.e. website updates Nortridge).
- Provide excellent customer service and support to diverse audiences including applicants District Council staff other departments and the public.
- Maintain calendar of events for District Council and STAR-funded events.
For more information and essential functions see ourjob description.
Our Benefits: We offer competitive wages and a variety of excellent benefits including health insurance retirement contributions and paid vacation and sick time.Equity Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial cultural and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda which promotes the belief that true equity is building a city that works for all of us.We encourage you to apply as we are most interested in finding the best candidate for this job.
Position Requirements
A Bachelors Degree in Public Administration Urban Planning Information Systems Management Business Management or closely related field. Acceptable related degrees may be specified by the requirements of each hiring department.
A combination of education and experience to equal four years or more can be used to qualify for the position.How to Apply
- Submit a City of Saint Paul online application by the closing date.
- Upload the following required document via the online application system. You will not be able to submit your application without these documents attached.(Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume (required)
- A cover letter (optional)
First time applying online Read ourHow to Apply Online Guide.
Need technical support For help with the online application please call1-.
Learn more about our Hiring Process
Open Job Posting: This posting is open to anyone who meets the position requirements.
Selection Process: Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview job simulation work sample submission or other evaluation method.
Pre-Employment Screening:This position may require or requires a medical examination drivers license check credit check drug test job stimulation and/or a background check which may include criminal history and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer if qualifying based on education.Human Resources Contact Information:
Ellen Friedmanat
The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Veterans Preference: If you are a veteran and would like to receive Veterans preference in accordance with MN Statute 197.455 you must submit a photocopy of your DD214 preferably at time of application.Click here for more information.
Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans women persons of color members of the LGBTQIA community and individuals with disabilities are strongly encouraged to apply.**Working Title:STAR and District Council Programs Management Assistant
**Official Title:Management Assistant I
Employment Type
Full-Time
