Director of Capital Projects

Heartshares Director of Capital Projects is responsible for overseeing the development implementation and oversight of the agencys capital improvement projects ensuring they are completed on time within budget and in compliance with organizational standards and safety regulations. The role requires hands-on supervision of construction activities including coordination with architects engineers and contractors. The ideal candidate will lead Heartshares efforts to design capital plans that prioritize accessibility and the evolving needs of aging populations by ensuring that all capital improvements incorporate universal design principles ADA compliance and age-friendly features.

Capital Planning & Leadership

• Lead the development and execution of capital improvement projects including renovations structural repairs MEP system upgrades envelope restoration and amenity enhancements.
• Assess capital needs across all agency-owned and leased propertiesincluding residential homes condos apartments commercial spaces and school facilitiesand develop multi-year capital plans accordingly including the preparation of project scopes of work and related RFPs.
• Collaborate with the SVP of Real Estate Strategy & Systems Vice President of Properties and program leadership to design capital plans that prioritize accessibility and the evolving needs of aging populations. Ensure that all improvements incorporate universal design principles ADA compliance and age-friendly features by evaluating mobility challenges reducing physical barriers improving lighting and signage upgrading restrooms and entrances and integrating technologies or infrastructure that support safe independent living for individuals with physical sensory or cognitive impairments.
• Capital improvements may range in scope from minor facility upgrades (bathrooms etc.) to comprehensive facility-wide renovations.
• Assist with large-scale projects related to violation resolution particularly those involving coordination with City agencies and regulatory authorities.

Contract Budget & Invoice Management

• Oversee the management and use of Heartshares OPWDD-funded Residential Reserve for Replacement (RRR) funds to ensure timely and appropriate use of funds.
• Assist in the preparation and submission of Prior Property Approval (PPA) requests to OPWDD when required.
• Assist with any required reporting and documentation associated with capital grant funding ensuring compliance with grantor guidelines timelines and audit requirements.
• Engage stakeholders in value engineering processes to optimize scope and budget alignment.
• Monitor project expenditures to ensure strict adherence to approved budgets and financial controls.
• Review prepare and submit contracts change orders and other project-related documents for executive approval.
• Process and submit all invoices for construction architectural and related services in a timely and accurate manner.

Project Oversight Coordination Scheduling & Execution

• Direct all phases of capital projects from initial scope development through closeout ensuring alignment with scope schedule and quality expectations.
• Develop and manage detailed project timelines in collaboration with contractors vendors and program staff.
• Resolve scheduling conflicts coordinate site access and mitigate disruptions to program operations.
• Provide on-site supervision of active projects to ensure safety quality and compliance with specifications.
• Proactively address project delays material shortages and unforeseen field issues to maintain progress.
• Implement and maintain project management tools to track milestones budgets vendor performance and punch list items.
• Provide regular progress updates and cost reports to senior leadership.

Quality Assurance & Safety Compliance

• Enforce rigorous quality control practices including frequent site inspections and verification of completed work against plans and specifications.
• Ensure compliance with all applicable regulatory codes and standards (e.g. DOB FDNY EPA).
• Work with program teams to develop and implement site-specific safety plans that protect residents and program participants during construction.

Technology & Systems Integration

• Leverage automated project and/or facilities management platforms (e.g. TheWorxHub Procore Microsoft Project or similar) to manage project workflows documentation and communication.
• Maintain detailed records in the system including progress updates site photos and field notes.

Communication & Stakeholder Engagement

• Serve as the primary point of contact for all capital project activities ensuring effective coordination with internal stakeholders contractors vendors and funders.
• Deliver timely and accurate updates to the SVP regarding project progress risks and required adjustments.

Close-Out & Documentation

• Maintain comprehensive project documentation including daily logs inspection reports permits delivery records and safety checklists.
• Ensure all close-out items are completed including securing final inspections certificates of occupancy or completion and warranties.
• Track and manage post-project warranty compliance and documentation for installed systems and completed improvements.

Fire and Flood Recovery

• In the event of fire flood or other major damage lead facility recovery efforts by managing repairs coordinating with insurance adjusters and overseeing the use of insurance proceeds to restore operations efficiently and safely.

• Bachelors degreein architecture engineering construction management or a related field required.
• Project Management Certification (PMP) preferred.
• Minimum of 5-7 years of experience managing capital projects ideally in a nonprofit or healthcare setting.
• Proven experience managing capital projects from inception through closeout including budget ownership contractor coordination schedules and resources for large complex projects.
• The position requires frequent onsite meetings so reliable transportation is essential for the candidate.
• NYS Drivers License required.
• Strong or demonstrated leadership skills organizational skills and problem-solving abilities with meticulous attention to detail for addressing unexpected issues in project execution.
• Excellent communication and interpersonal skills with the ability to collaborate effectively with diverse stakeholders.
• Deep technical knowledge of building systems (HVAC MEP electrical elevator plumbing life safety and building envelope)
• Thorough knowledge of building codes ADA regulations safety standards state/city regulations as well as general knowledge of all construction trade types.
• Proficiency in utilizing automated facilities management systems and project management software. E.g. TheWorxHub Procore Microsoft Project or in Microsoft Office Suite Excel-based budgeting and digital collaboration tool.
• Familiarity with CAD software ability to read architectural plans and blueprints.
• Ability to provide cost-effective solutions with high-quality outcomes.
• Must have an understanding of procurement processes and vendor management.
• Compassionate patient and empathetic approach when interacting with individuals with developmental disabilities.

Benefits
What we offer once YOU join our growing family:
At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

• Paid time off (holidays vacation sick and personal)
• Professional development opportunities
• Team environment
• Medical and dental benefits
• Employer-paid life insurance
• Optional insurance (life disability etc.)
• 403(B) retirement plans
• Flexible spending account (dependent care medical parking and transit)
• Employee assistance program

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process please reach out to

About Heartshare
Who WE ARE:
For over one hundred years Heartshare has dedicated itself to improving the lives of people needing special services and support. The Heartshare team now 2100 employees and growing helps individuals develop to their fullest potential and lead meaningful and enriched lives. To learn more about Heartshare please visit our website at or follow us on Twitter LinkedIn YouTube Instagram Facebook

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