Human Resources Administrative Coordinator
Human Resources Administrative Coordinator
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1 Vacancy
Job Description
Posting: Human Resources Administrative Coordinator
Classification: Excluded Level 3
Hours/Shift: 40 hours/week Monday to Friday temporary; 12-18 months maternity
Location: Catholic Education Centre
Start Date: As soon as possible
Closing Date: Open until filled
The Fort McMurray Catholic School Division requires a full-time Administrative Coordinator for the Human Resources Department. The incumbent is responsible to provide confidential administrative support for the Human Resources Department.
Requirements and Competencies
- Business/Office Administration Diploma and/or other applicable post-secondary program with course work in Human Resources administration
- Minimum 2 years of similar and progressive work experience in a human resources generalist role
- Highly proficient in the use of computer applications such as Microsoft Office Google Applications and other information management tools
- Fluent in English oral and written communication
- Working knowledge of Human Resources practices and employment legislation
- Strong organizational time management and interpersonal skills to address heavy peak period work activities
- Clean criminal record check
- Strong problem-solving skills and proven ability to exercise sound professional judgment especially regarding confidential/sensitive matters
- Ability to work in a fluid and challenging work environment with changing deadlines
- Ability to communicate in a sensitive courteous manner with employees co-workers and the general public
- Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Job Responsibilities and Activities
Reporting to the Director and Deputy Superintendent - Human Resources the Human Resources Administrative Coordinator is carrying out a variety of tasks to support the operation of the HR department including:
- Provide confidential administrative support to management:
- Prepare confidential documents and correspondence
- Compose and/or assist in the preparation of letters contracts reports and onboarding documents
- Extract data from information system and prepare reports as required
- Manage personal records for all Division employees
- Process HR documents and forms
- Assist in the administration of the group employees benefit plans and Public School Works training program
- Assist in the coordination of the staff recruitment function including:
- posting of vacant positions
- receipt and sorting of applications
- scheduling interviews
- preparing interview packages
- communication with candidates
- onboarding of new employees
- Maintain log of critical dates for employee status changes such as evaluations probations promotion or contract termination
- Work closely with the Payroll Department to provide timely and accurate information to support the payroll functions
- Liaise with other departments schools and external agencies
- Assist in the organization and coordination of events and activities such as:
- Long Service Awards
- Year end events
- Other related duties as assigned by the Director of Human Resources and Deputy Superintendent - Human Resources.
Please submit your application/resume to:
Human Resources
Fort McMurray Catholic Schools 9809 Main Street
Fort McMurray Alberta T9H 1T7
Tel: (780) 799 - 5700
Fax: (780) 799 - 5706
Only those applications submitted and received by 4.00pm on the closing date will be considered for this position
We thank all applicants for their interest.
Required Experience:
IC
Employment Type
Full-Time
