Safety Administrative Specialist - INTERNAL to Dept of Public Safety (DPS)
Safety Administrative Specialist - INTERNAL to Dept of Public Safety (DPS)
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$ 37782 - 55000
1 Vacancy
Job Description
Description of Work
- Start your journey towards success! DPS HRs Safety Office is currently accepting applications for the position of Safety Administrative Specialistin Raleigh NC.
This is an INTERNAL POSTING open ONLY to current employees of the NC Department of Public Safety (DPS) and eligible RIF candidates. Temporary employees are eligible to apply.
We value our employees and are committed to providing flexibility in work schedules. This position qualifies for teleworking on a part-time basis as part of the State Telework Program.
The primary purpose of the Safety Administrative Specialist is to provide clerical and administrative support to the Safety Occupational and Environmental Health Office within DPS Human Resources. The position requires minimal supervision and sound judgment in decision making related to administrative actions. The position also advises employees and supervisors on human resources matters and oversees employee record keeping.
Specific responsibilities include:- Handling a variety of administrative tasks including calendar management data entry file system maintenance meeting coordination and report creation.
- Providing safety program support and ensuring compliance to include the following: managing safety documentation coordinating training communicating safety related information and assisting with incident investigations/inspections/audits to ensure a safe and compliant workplace.
- Maintaining confidentiality when handling reports and investigations related to employee discipline and employment actions.
About DPS HRs Safety Office:
The Safety Occupational and Environmental Health Office is tasked with researching various safety and health regulations to create policies and programs that ensure safe workplaces for employees visitors clients and juveniles. The office drafts these policies for review implements them through procedures and provide training and informational meetings to help divisions comply with regulations. It also conducts audits and inspections of sites equipment and employee conditions issuing reports to management to address any issues. The office manages emergency plans for safety during unforeseen events and acts as the main contact for North Carolina Emergency Management. It ensures accurate and timely reporting to regulatory agencies and prepares reports to update management on program effectiveness regarding occupational injuries and illnesses. The Safety Office also investigates serious accidents oversees compliance during inspections and responds to safety complaints from various stakeholders. It advises staff on safety regulations for equipment and training ensures that new facilities meet safety standards and assesses the effectiveness of occupational health programs and protocols for various health risks.
About the NC Dept. of Public Safety (DPS):
The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention protection and preparation. DPS iscomprisedof approximately 6000 permanent positions andnearly 13000NC National Guard soldiers andairmen.DPS employees help to ensure North Carolina is a safe place to live work and visit through effective law enforcement juvenile justice programs emergency response and recovery and homeland security preparedness.
Knowledge Skills and Abilities / Competencies
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to theState Human Resources Actwith the most qualified individuals.
The KnowledgeSkillsand Abilities (KSAs) listed below along with the Minimum Education and Experience(E&E)are REQUIRED toqualify for this position.All work history and education(includingaccuratedates of employment/attendance)must be documented on the application.Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application.Acompleteall-inclusiveapplicationmaximizesan applicantspotentialtoqualify for theposition as well as thehighestpossiblesalary.Salarywill be based on relevant qualifications internal equityand budgetary considerations pertinent to the advertised position.State Government Application Resources NC Office of Human Resources
Resumesmaybe attached as a supplement to the application but arenota substitution for a complete application.
To qualify for this position applicants mustdemonstrateALL ofthe followingKSAs:
Experience coordinating meetings.
Experience maintaining confidential data files and/or records.
Experience applying safety concepts such as hazard identification and/or prevention.
Experience managing digital/electronic calendars for colleagues managers and/or staff.
- Experience using Microsoft Excel to analyze/track data.
Experience using Microsoft PowerPoint to create/design presentations.
Experience using Microsoft Word to create macros.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.Supplemental and Contact Information
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders.Consistent with the Americans with Disabilities Act (ADA) weare committed tofull inclusion of qualified applicantsand willreview requests for reasonable accommodationto perform essential job functionsduring the hiring process or while on the job.
Public Service Loan Forgiveness Program
For applicants withstudent loans becoming a state employeemayinclude eligibility forthe Public Service Loan Forgiveness Program.Visitto learn more.
Transcripts
- Attaching transcripts is optional however we recommend applicants attach unofficial transcripts to assist in providing credit for education including in substituting education gained for experience. Additionally qualifying for some positions may require validating hours of coursework in a specific field of study and transcripts are crucial to awarding credit. Degrees and transcripts must be achieved from an appropriately accredited college or university.
- Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.
- International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: seeking Veterans Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Dutythat includes Character of Discharge - Member 4 or Service 2 form)to the application.
- Applicants seeking National Guard Preference:
- Acurrent member of the NorthCarolinaNational Guard in good standingmust attach a NGB 23A (RPAS).
- A formermember of the North CarolinaNational Guard who served for at least 6 years and weredischarged under honorable conditions must attach either a DD256 or NGB 22.
The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape.PREA Hiring and Promotion Prohibitions.Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check.Due to the volume of applications received we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click Application Status. If you are selected for an interview you will be contacted by the hiring manager. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help Line at 855.524.5627. If there are any questions about this posting other than your application status please contact MG Orman Employment Specialist at .
#ADMINRequired Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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