Executive Assistant
Executive Assistant
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Job Description
- 401(k)
- 401(k) matching
- Competitive salary
- Opportunity for advancement
- Training & development
As a Paul Davis Restoration Administrative Assistant you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors. You will also be the first point of contact for reaching out to sales leads from a variety of sources.
From there you record data into the Paul Davis proprietary software accept new assignments create job folders maintain job boards monitor documents sent to customers make customer appointments and share in a variety of tasks to assist the daily operational needs of the mitigation and restoration departments.
Job Duties:
- Maintain in office schedule M-F from 8am-5pm
- Manage office and job workflow
- Data entry for all jobs
- Request new assignments when necessary
- Update milestones for all TPA sites
- Send contracts etc. via DocuSign and monitor when complete
- Monitor email alerts
- Learn new online computer programs
- Provide assistance to the Mitigation Manager Project Manager and Owner
- Wear company logod items daily (provided)
- Represent the Paul Davis principles of honesty and integrity
- Min 2 years Administrative Assistant experience
- Excellent verbal and written communication skills
- Bilingual (Spanish) preferred
- Demonstrate patience and compassion with customers
- Enthusiastic and service oriented
- Organized efficient and detail-oriented
- Able to multi-task
- Solid record of timeliness and attendance
- Able to work independently and be proactive
- Strong computer skills including Microsoft Office Outlook Word and Excel
Since 1966 Paul Davis has been an industry leader in the areas of property damage mitigation reconstruction and remodeling. With more than 370 offices in our franchise network the company serves residential institutional and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time establishing a reputation for performance integrity and responsibility among customers and carriers alike. Whether property damage is caused by water fire smoke storms or other disasters we deliver on our promise to deliver excellence expertise and a customer experience that is second to none. At Paul Davis our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Employment Type
Full-Time
