Executive Assistant to CEO

• Provide proactive confidential and strategic administrative support to the CEO including managing calendars scheduling meetings coordinating travel and preparing correspondence.
• Organize and coordinate executive-level meetings including global time zone alignment agenda preparation minute-taking and follow-ups on action items.
• Serve as a liaison between the CEO and internal/external stakeholders ensuring timely and effective communication; demonstrating leadership to maintain credibility trust and support with senior management staff.
• Prepare executive presentations reports and briefing materials with a high degree of accuracy and professionalism.
• Support planning and logistics for Board of Directors meetings earnings calls investor relations engagements Employee Town Halls and corporate events.
• Maintain an organized system for tracking priorities key deliverables and critical timelines for the CEO.
• Works closely with the Executive team to keep them well informed of upcoming commitments and responsibilities following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the leaders updated.
• Manage sensitive and confidential information with the utmost discretion and professionalism.
• Submits expenses and invoices for processing through ERP system (Oracle) and monthly credit card reconciliation.
• Successfully completes critical aspects of deliverables with a hands-on approach including drafting acknowledgement letters personal correspondence and other tasks that facilitate the executives ability to lead effectively.
• Prioritizes conflicting needs; handles matter expeditiously proactively and follows-through on projects to successful completion often with deadline pressures.
• Draft and prepare correspondence for internal announcements meetings and organizations that the executive is involved with.
• Ability to function well in a high-paced environment; performs additional duties as assigned by Executive Team or Board of Directors.
  

• 8 years of executive-level administrative experience preferably supporting a CEO or C-Suite in a global and/or publicly traded company.
• Exceptional organizational and time management skills with the ability to manage multiple priorities seamlessly.
• Demonstrated experience in calendar management complex travel itineraries Board reporting
• Strong written and verbal communication skills; ability to write with clarity and brevity.
• High level of discretion and integrity with confidential information.
• Strong proficiency with Microsoft Office Suite Share point calendar and video conferencing tools (Outlook Teams Zoom) presentation software ERP systems (Oracle an asset) and Diligent software.
• Demonstrated ability to work independently and exercise good judgment in a high-pressure environment.
• Strong attention to detail and commitment to excellence.
• Comfortable working across time zones and with global teams.
• Bachelors degree preferred; equivalent professional experience will be considered.

• Executive presence and gravitas
• Discretion and confidentiality
• Relationship building and collaboration
• Strategic thinking and problem solving
• Initiative and follow-through
• Adaptability and resilience

• Extended health and dental benefits and employee assistance program
• Paid time off
• Retirement plan matching
• Onsite fitness facility & yoga classes
• Extensive learning opportunities catalog of development course offerings
• People networks and mentorship programs (to name a few)

Required Experience:

Chief