Assistant Cost & Schedule Coordinator

VTA is seeking a motivated individual with a genuine interest in engineering and construction along with fundamental knowledge of cost control and project scheduling principles. The right candidate will be detail-oriented and dependable with strong communication skillswhether its preparing reports discussing project delivery strategies with a team or coordinating with stakeholders. If youre someone who enjoys solving problems and keeping projects on track wed love to connect.

Definition

Under general supervision the Assistant Cost & Schedule Coordinator performs various schedule development duties including cost estimating and project controls for a wide variety of transportation related capital projects.

The Assistant Cost & Schedule Coordinator is the second level within the class series. This class differs from the class of Junior Cost & Schedule Coordinator in that the former class performs more complex assignments under general supervision. The Assistant Cost & Schedule Coordinator differs from the Cost & Schedule Coordinator in that the latter is the journey level class performing the full range of duties and may direct the activities of support staff.

This division is responsible for the design and construction of all capital projects and infrastructure required to provide a safe reliable and efficient transportation system forSanta Clara County. These responsibilities include program and project management design development engineering management project controls construction management and turnover of various projects that are part of VTAs rail facilities and highway transportation improvement programs.

This division is also responsible for the implementation of the projects identified in the 2000 Measure A Program which includes the planning design and construction of the Bay Area Rapid Transit (BART Silicon Valley) Project. This project will extend the BART regional heavy rail system to Milpitas San Jose and Santa Clara. Click here for the Divisional Organization Chart.

Typical Tasks

• Duties performed may vary depending on the area of assignment and within the working level.
• Conducts project cost and schedule analyses and prepares project reports;
• Assists in the preparation of capital project financial reports and complex cost reports including cash flow and commitment projections for tracking of expenditures and comparisons of budgeted versus actual costs;
• Reviews consultant and contractor cost reports to ensure consistency with VTA and/or project management policies and procedures;
• Participates in the selection and negotiation of agreements with consultants;
• Assists in schedule and cost analyses of change order impacts contractor claims contractor overhead rates and procurement costs;
• Reviews project invoices progress payments and final payments to consultants and contractors;
• Assists in the preparation of project master schedules detailed working schedules schedule reports schedule updates and workaround plans and related schedule reports;
• Assists in the development of policies and procedures for project scheduling schedule updating and schedule control;
• Assists in the development of policies and procedures for project cost control cost updating and budget monitoring;
• Prepares a variety of reports and correspondence;
• Performs other related work as required.

Employment Standards

Sufficient training education and public or private sector experience to demonstrate the required knowledge skills and abilities.

Development of the required knowledge skills and abilities is typically obtained through a combination of training and experience equivalent to graduation from an accredited college or university preferably with major work in engineering construction management architecture or a related field and two years of capital project cost and scheduling work.

Training or experience with Primavera Project Planner scheduling software is preferred.

Knowledge of:

• Principles and practices of project management and control as applied to engineering and construction projects;
• Principles and practices of construction methods and project scheduling methods;
• General principles of contract administration and construction management;
• Principles and practices of project management and control including the earned value method of integrated schedule and cost control as applied to engineering and construction projects;
• Principles and practices of construction methods rates of work and production and Critical Path Method (CPM) scheduling methods.

• Analyze contractor schedule work sequences and project schedule problems and develop effective solutions;
• Assist in the development implementation and monitoring of policies and procedures related to project scheduling and cost control;
• Use personal computer-based software to prepare spreadsheets statistical analyses graphs CPM charts and reports;
• Utilize Primavera project control software (e.g. Primavera Project Planner and/or Expedition) for project schedule and cost control as well as contract administration purposes;
• Communicate effectively both orally and in writing on technical financial and management information;
• Establish and maintain cooperative working relationships with those contacted in the course of work.