Officer 3, Corporate Administration
Officer 3, Corporate Administration
Posted on :
17-06-2025
Employer Active
1 Vacancy
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Job Description
Job Summary
- To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS) in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A
- To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
- To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
- To build develop and maintain partnerships with Operation teams in MAU
- To assist in performing review of core processes complex ad hoc works and all other client requirements as needed.
Core Responsibilities
- Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS) in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A.
- Acts as a point of contact for daily operations on complex clients
- Assist with the audit process Attend board and shareholders meetings
- Finalise board minutes prepare complex board packs
- Review board minutes of more junior team members
- Prepare and review RCS RBO UBO and other related documents
- Review of bank account opening forms
- Coordinate with the MAU FCS and Payment team on payments processing
- Conduct transaction monitoring (TM) monitor/ensure TM are properly conducted for all payments
- Conduct/review Compliance File Review (CFRs) of Client files
- Assists on client onboarding processes.
- Ensure prompt follow-up and timely execution of requests in good quality from the MAu FCS team
- Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
- To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team.
- Acquire knowledge to become specialists of their designated clients requirements and deliverables.
- Seeks knowledge and expertise for their own professional development.
- Minimize risk to IQEQ by following all procedures rules laws regulations and checklists.
Workflow Management
- Ensures timesheets are completed daily and accurately filed for all hours worked.
Systems
- Monitors and updates all deliverables via Navigator Flow in a timely manner as needed.
- Ensures filing of documents on Navigator Doc are completed accurately under the proper name convention and in a timely manner.
- Monitor and ensure that Antrance is properly updated in line with internal guidelines
- Understands and uses best practice on workflow platform/s.
Risks
- Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
- Acquires knowledge of risk factors and potential breach.
Qualifications :
Essential
Education / professional qualifications
- Holds CS final qualification only
- 5 years post qualification exp in Corporate Company or Fiscal law
Background experience
- Conversant with corporate secretarial practices especially in the areas of Funds and Special-Purpose Vehicles
- Private equity / real estate markets experience; knowledge of different Fund structures and vehicles.
Technical
- Actual work experience in the board governance and corporate secretarial functions including preparation of board materials attending/leading board meetings acting as company secretary drafting of complex minutes filings with regulatory bodies etc.
Computer / program knowledge
- Experience in e-mail word processing Microsoft excel presentation and video conferencing applications such as Microsoft Office.
- Effective written and advance verbal communication skills.
Language
- Fluency in English is mandatory.
Desired
- Experience working in Financial Services or Shared Services office environment.
- Experience working in a multinational office environment.
- Experience being a corporate secretary paralegal or other similar job in other jurisdictions.
- Being conversant with corporate secretarial practices especially in the areas of funds and special-purpose vehicles is an advantage
- Language - Fluency in French is an advantage.
Additional Information :
At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
Department / Functional Area
Key Skills
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