Executive Assistant, Global Communications
Executive Assistant, Global Communications
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Entertainment & Studios Global Communications team provides strategic communications and media relations support for Universal Filmed Entertainment Group (UFEG) and the Universal Television Entertainment Group (UTEG) partnering with all divisions across the portfolio. Were looking for a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to the EVP of Global Communications Entertainment & Studios. This role is pivotal in optimizing the EVPs day-to-day efficiency managing communication flow and serving as a key liaison between internal teams partners and external stakeholders.
Key Responsibilities:
Executive Support & Calendar Management
- Manage and prioritize the EVPs daily schedule emails and phone communications with discretion and efficiency.
- Coordinate confirm and track internal and external meetings ensuring seamless logistics and time management.
- Prepare briefing materials agendas and follow-ups for key meetings and events.
- Book and manage complex travel arrangements itineraries and expense reports.
Communications & Office Coordination
- Act as the first point of contact for incoming calls and inquiries delivering professional and courteous communication.
- Liaise across departments and external partners to ensure timely responses and alignment with EVP priorities.
- Draft edit and proofread internal documents and presentations as needed.
Event & Team Support
- Support Communications and Publicity teams at studio events collaborating closely with the Special Events team.
- Assist with the planning and execution of company-sponsored and public-facing events both virtual and in-person.
Administrative Operations
- Maintain and update executive and departmental contact databases press lists and tracking documents.
- Handle department-level administrative tasks including ordering supplies filing invoice processing and SAP-related accounting.
- Ensure smooth office operations by anticipating team needs and maintaining organizational systems.
Proactive Engagement
- Build knowledge of the EVPs business goals leadership priorities and departmental initiatives.
- Stay informed on internal communications rhythms studio milestones and industry trends to provide meaningful support.
Qualifications :
- 3 years of administrative or executive support experience preferably in media entertainment or corporate communications.
- Impeccable organizational skills with the ability to juggle multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Tech-savvy with proficiency in Microsoft Office Suite Google Workspace and familiarity with SAP or similar systems.
- Discretion and a high level of confidentiality are essential.
- Positive professional demeanor and a collaborative spirit.
Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50000-60000.
Additional Information :
As part of our selection process external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
