Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages office operations and procedures such as personnel information management filing systems requisition of supplies for training/recruiting and other clerical services.

• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

• Assist with the scheduling of training sessions and booking / notifying all relevant parties.

• Printing up training support materials / handouts for training courses and assisting with the creation or formatting of these where relevant.

• Send out appropriate pre-course information to delegates/managers in advance of training classes.

• Assisting in training course set up / clears up before and/or after a training event.

• Assist in the recruitment process by posting job ads review resumes and conducting initial phone screenings.

• Schedule interviews and follow up with candidate throughout the recruitment process and maintain accurate candidate and documentation.

Qualifications :

To perform this job successfully an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

Experience:

• One year of administration experience preferred.
• One year of experience in a recruiting/sourcing role preferred.

Education & Certifications:

• High school diploma or general education degree (GED). Additional educational and training skills are preferred.

Skills/Knowledge:

• General computer skills are essential and proficient in Word Excel and applicant tracking systems.
• Outstanding written and verbal communication.
• Friendly and personable attitude and able to work as part of a team.
• Self-motivated and strong time management and organizational skills.

SUPERVISORY RESPONSIBILITIES N/A
 

PHYSICAL DEMANDS
The team member must occasionally lift and/or move up to 25pounds. Must be able to regularly lift pull push and or/move up to 25 pounds. Must be able to bend stoop stand walk kneel crouch crawl climb stairs for up to eight (8) hours. Must be capable of hearing within what is considered to be a normal range. While performing the duties of this job the employee is regularly required to stand talk and hear.  Specific vision abilities required by this job include capable of distant vision color vision peripheral vision depth vision and perception close vision distance vision color vision and ability to adjust focus.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers clients and other team members of the organization.

MATHEMATICAL SKILLS
Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

REASONING ABILITIES
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to define problems collect data establish facts and draw valid conclusions.

WORK ENVIRONMENT
The majority of the work involved in this position will be conducted from an office or other field office. The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.

The noise level in the work environment is usually high and extremely fast paced

Additional Information :

Why Westgate

• Comprehensive health benefits medical dental and vision
• Paid Time Off (PTO) vacation sick and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life Disability Accident Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e. hotels cruise resorts restaurants entertainment etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.