Document Controller / Administrator
Document Controller / Administrator
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Job Description
Make a real impact
At Verbrec youll get to directly influence the transition to renewable energy systems and decarbonisation. Help us as we become a recognised partner for a sustainable future while enabling our clients and their customers achieve their energy transition objectives.
With over 400 dedicated team members operating out of locations across Australia and New Zealand Verbrec is an ASX listed company (ASX: VBC) providing industry leading engineering operations and training services across the entire asset lifecycle with a significant focus on growth into new and existing industries.
We take pride in our focus on safety while driving a strong people-focused culture to make transformations toward a sustainable and smart future.
We are problem solvers
Its rewarding to be part of Verbrec a place for creative thinkers with innovative technical solutions who are active in enabling a sustainable future for our clients.
We are agile
This allows us to be light on our feet and progressive as we dont get bogged down in bureaucracy. We get that the 9-5 isnt for everyone and were open to hear what works for you.
About the role
Our Project Services team based in Adelaide is currently seeking a suitably experienced Document Controller / Administrator. Reporting to the Operations Lead you will:
- Be the initial point of contact for project personnel with regards to document control document management and administrative support.
- Manage the day-to-day operational activities in the office (induct new employees ordering supplies/catering setting up meeting rooms maintaining office presentation general office management).
- Deliver administrative activities as required for projects and staff (i.e. credit card reconciliation raising purchase orders booking travel/accommodation/events organising HSE initiatives).
- Be willing to take minutes and prepare meeting agendas for larger meetings and other general administrative duties as required.
- Develop effective professional and proactive working relationships with internal and external stakeholders and customers
- Work Directly with the Design and Engineering team to Support day to day document control requirements.
- QA checking of all documentation for correct numbering revision control status format tile and legibility.
- Maintain document control systems and folder structures including document registers.
- Maintain original documents/drawings and check print files and keeping all superseded revisions.
- Ensure controlled documents are transmitted in accordance with project specific procedures.
About you
To be successful in this role you will have following:
- Previous experience in document control and/or administration professional (minimum 2 years) working in a similar industry.
- Previous experience providing document control support.
- Highly organised and solution focused who likes to work in a fast-paced environment with varied work and competing deadlines.
- Document Management System experience and an understanding of the project phases from start-up design procurement (award) and handover.
- Previous experience using Aconex.
- Flexibility to be available after hours in order to meet project deadlines on an as required basis.
- Outstanding reliability organisation planning and attention to detail.
- Intuitive listening and exceptional written and oral communication abilities.
- An ability to problem solve with a solution-focused outlook.
- Experienced team player with an ability to effectively prioritise.
We are growing
At Verbrec we empower change and create opportunities for you to develop a supercharged career pathway. We attribute our growth to our team enjoying what they do by and having a meaningful impact on projects that will shape our future.
If you are a Document Controller with a passion for engineering excellence apply today.
The new Verbrecbrand represents our evolution and continued growth by leveraging emerging techniques and technologies for the benefit of our engineered.
Our Vision-Meeting the future by engineering transformative solutions through full project and asset lifecycles.
Our Promise to You-We believe in passionate and innovative people delivering our success. We take pride in seeing our people continually develop their career opportunities and access wonderful employee benefits. We offer our people engaging and challenging work the opportunity for personal success and a fun and friendly culture.
At Verbrec we know our people are our greatest strength. Were committed to fostering a diverse equitable and inclusive workplace where individuals from all backgrounds experiences and perspectives feel recognised and valued. Join us and be part of a team that thrives on collaboration innovation and making a real difference for our clients and the communities in which we work.
Visit us at to learn aboutEmployee Benefits Learning & Development opportunitiesour projects and other perkswe offer to our employees at Verbrec.
*Aboriginal and Torres Strait Islander candidates are encouraged to apply
Required Experience:
Unclear Seniority
Employment Type
Full-Time
