Coordinator, Events
Coordinator, Events
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description:
This role is a blended position of coordinator support to multiple members of the M&E Fidelity Institutional team and assisting with the planning and execution of events. Individual will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.
The Expertise and Skills You Bring
The successful candidate must have the ability to take initiative and work independently as well as follow direction. Candidate must be very organized and able to balance multiple projects simultaneously under stringent time constraints. Incumbent must be a true teammate willing to assume new responsibilities as they may arise and flexible to working some overtime when required. The ideal candidate for this role is driven organized experienced and ready to improve their network and skills!
- Bachelors degree or equivalent experience
- 1-3 years experience in event coordination or event support.
- Attention to detail.
- Strong communication skills
- Cvent Event Management/Database software experience
- Ability to multitask and coordinate between different departments.
- Analytical skills and knowledge in data management of events
- Fully proficient using Microsoft Outlook Calendar management and scheduling.
- Fully proficient in Microsoft Excel Word and PowerPoint
Note: Fidelity is not providing immigration sponsorship for this position
The Value You Deliver
- In person events
- Build registration sites in Cvent for events
- Communicate with planners and key business partners on event logistics registration status scheduling attendance and attendee feedback
- Plan for and execute the creation and printing of name badges agendas attendee lists biographies and all other meeting materials requiring production (tent cards dinner cards etc.)
- Run registration reports from Cvent for distribution to planning teams
- Cross check hotel rooming lists and travel manifests as needed
- Ship meeting collateral and supplies to off-site events and tradeshows
- Research premium items negotiate pricing and maintain inventory status on and ship to events as necessary
- Assist with eReview
- Process invoices and follow up on status of payment etc. on an ad hoc basis
- Research and source venues premiums speakers and ad hoc requests
- Arrange group and individual transportation
- On-site support for local events in Boston and New England to handle registration
- Other administrative duties as assigned
- Virtual Events
- Registration management with in Cvent
- Create and build registration site
- Build registration/calendar holds/confirmations
- Registration summary update to the planning team
- Scheduled weekly meetings to meet on deadlines
- Ensure that feedback from all events is collected analyzed and reported out to business owners.
- eReview registration site and communications
- Mailbox management
- Weekly Meeting Notes and distribution to planning team
- Replay Site creation in Cvent
- Data Analysis (25%)
- Collaborate with business units to determine reporting and dashboard requirements in Cvent.
- Administrative (10% of time):
- Schedule meetings arrange travels handle expense reports for leadership team
- Scheduling meetings and taking notes when necessary for leadership team
- Builds ad hoc and customized reports and dashboards in Cvent
Team
The Meetings & Events teams organize client events and industry conferences to support outreach to new and existing clients. The team also coordinates internal meetings to communicate with Fidelity associates.
Certifications:
Category:
Event ManagementFidelitys hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days M-F) in a Fidelity office.
Please be advised that Fidelitys business is governed by the provisions of the Securities Exchange Act of 1934 the Investment Advisers Act of 1940 the Investment Company Act of 1940 ERISA numerous state laws governing securities investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations including FINRA among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
Required Experience:
IC
Employment Type
Full-Time
