Senior Administrative Specialist
Senior Administrative Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
Systems Planning and Analysis Inc. (SPA) delivers high-impact technical solutions to complex national security issues. With more than 50 years of business expertise and consistent growth we are known for continuous innovation for our government customers in both the U.S. and abroad. Our exceptionally talented team is highly collaborative in spirit and practice producing Results that Matter. Come work with the best! We offer opportunity unique challenges and clear-sighted commitment to the mission. SPA strives to be a value-added Objective Responsive and Trusted partner and premier provider.
The Space and Intelligence (S&I) Division provides engineering services and analytic support to the Air Force Space Force Combatant Commands the Intelligence Community and NASA. Our work includes systems engineering and integration test planning and execution cost estimating and analysis developing approaches and concepts to meet emerging high priority National Defense needs and assessing and developing cutting-edge computer-based solutions advanced technologies and progressive capabilities to meet those needs.
The S&I Division comprises the Intelligence Programs Group (IPG) the Space Systems Group (SSG) and the Strategic Technology Analysis Group (STAG) which collectively provide outstanding support to help their customers achieve our nations most critical objectives and goals designed to protect the safety and livelihoods of all U.S. Citizens military forces at home and abroad.
S&I Divisions SSG has a near-term need for highly qualified Senior Administrative Specialists to support our U.S. Space Force Space Systems Command Space Domain Awareness and Combat Power (SDA&CP) and Battle Management Command Control and Communications (BMC3) Support Services contract (Hemisphere) in the Huntsville AL area.
Responsibilities
Senior Administration Specialists assist Program Office leadership performing requirements engineering solutions engineering scheduling reliability resiliency services development integration test and evaluation maintainability and analysis. Will work with program and project managers to support the design development and instantiation of space systems and advanced system capabilities. Successful candidates for this important opportunity will help enable advanced capabilities and proactive protective understanding of how space-based assets and programs operate interact and serve our highest priority national defense.
Key duties associated with this role include but are not limited to the following:
- Perform executive-level support services with an emphasis on ability to effectively communicate with Senior Government Military and industry leaders and their supporting staffs.
- Process receive track coordinate and store large volumes of program critical information.
- Coordinate and organize multiple geographically-dispersed team members.
- Manage taskers.
- Help improve efficiency effectiveness and productivity of Government Program Office processes.
- Coordinate with Government Program Office subordinate organizations e.g. human resources security program control (budget) Program Support (Logistics) Intelligence Public Relations Information Assurance (IA) and Information Technology (IT) and Contracts.
- Analyze and evaluate current events and provide recommendations to executive leadership.
- Perform military and/or civilian executive-level support services protocol information management and administrative support activities.
- Coordinate Military Protocol Information Management/Operations Support functions including but not limited to managing promotions awards training goals and objectives changes of station (in-processing and out-processing military orders and temporary duty (TDY) assignments etc.).
- Coordinate Program Office affairs with respect to USSF/SSC partners stakeholders contractors and Federally-Funded Research and Development Centers (FFRDCs).
- Manage and handle sensitive and/or classified information and data and complying with established policies protocols and practices systems and mechanisms associated with national security-related management and support.
- Perform acquisition management activities related to facility operation and accreditation of SCIF/SAPF facilities.
Qualifications
Required:
- Active TS/SCI clearance
- Earned college level degree in business administration management or communications with the following equivalencies:
- High School diploma and at least 6 years of related experience
- Associates degree and at least 4 years of related experience
- Bachelors degree in a related discipline
- Minimum 10 years of related experience in U.S. Department of Defense system acquisition design development and/or operation of which at least 4 years directly related to space-based system support
- Domain knowledge of USSF/SSC and HHQ staffing process
- Proficiency in Defense Travel Service (DTS) Task Management Tool (TMT) MS Office Suite applications
- Knowledge in office management tools and techniques e.g. Jira Confluence Remedy
- Experience planning developing implementing and managing comprehensive affordable and effective system facilities and layouts
- Advanced knowledge in U.S. Department of Defense policies and practices in system acquisition program budgeting project scheduling reliability maintainability and availability test and evaluation and configuration control and change management
- Advanced knowledge in developing and preparing program acquisition artifacts e.g. Program Objective Memoranda (POMs) POM Preparation Instructions (PPIs) Plan of Actions and Milestones (POA&Ms) and Work Breakdown Structures (WBSs)
- Reports to designated work location in Huntsville AL up to full time based on the needs of the customer
Desired:
- Active or prior SAP access
- Active USSF/SSC/SZ or BC SAP access
- Current Counterintelligence (CI) polygraph or willingness to sit for one
- Bachelors degree in a related discipline
- Certifications and/or training in related administration skill areas
- Familiarity with U.S. Air Force and USSF acquisition policies protocols practices procedures and processes
- Familiarity with DoD Planning Programming Budgeting and Execution System (PPBES) processes and procedures
- Familiarity with Federal Acquisition Regulations (FAR) and the Defense FAR Supplement (DFARSUP) policies practices and procedures
Required Experience:
Senior IC
Employment Type
Full-Time
