Executive Assistant
Executive Assistant
Posted on :
15-06-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Executive Assistant
STATUS: Full-Time Exempt
Location:Caldwell ID
Department:Operations
Reports to: VP of Human Resources
Be the Difference with JTS Mission Critical Group!
At JTS Mission Critical Group we dont just hire employees we empower skilled professionals to drive real impact. Through our people-centered management approach we attract hire and retain exceptional individuals by fostering a culture where innovation thrives transparency is valued and resilience is key. Our core valuesHave Humanity Be Transparent Drive Innovation Be Resilient Always Reliable and Gritdefine the way we work and succeed together.
Come be a part of the MCG Way where your contributions matter your growth is supported and your career has purpose. Join us and help shape the future!
Job Summary:
The Executive Assistant plays a vital role in supporting the President and senior leadership team by managing calendars communications and executive-level priorities. This position requires exceptional judgment attention to detail and the ability to handle highly confidential information with absolute discretion. The ideal candidate is adaptable proactive and thrives in a fast-paced high-accountability environment. They build trust quickly and work well across a range of personalities and priorities with professionalism grace and confidence.
Who You Are:
- You are a master of time management skilled in juggling multiple priorities meetings and deadlines without missing a beat.
- Your communication skillsboth written and verbalare polished and professional making you a reliable point of contact for internal and external stakeholders.
- You excel at handling confidential information with integrity demonstrating sound judgment and trustworthiness at all times.
- You are a resourceful problem-solver who can think ahead adapt quickly and keep operations running smoothly with minimal direction.
- A natural collaboratoryou work well with others anticipate needs and contribute to a positive high-performing team culture.
- An exceptional relationship-builderyou adapt to different communication styles and work effectively across all levels of the organization.
- A calm organized presenceyou bring order to chaos navigating shifting priorities with composure and a can-do mindset.
- Whether booking travel preparing reports or coordinating high-level meetings you bring precision efficiency and a positive attitude to everything you do.
Key Responsibilities:
- Manage complex dynamic calendars including scheduling meetings appointmentsand travel arrangements across multiple time zones.
- Act as a liaison between executives and internal/external stakeholders ensuring timely and professional communication.
- Prepare high-quality documents reports presentations and correspondence on behalf of the executive team.
- Organize and coordinate meetings including preparing agendas taking minutes and following up on action items.
- Uphold confidentiality and professional integrity in all communications and decision-making.
- Monitor and prioritize incoming emails calls and messages; respond or delegate as appropriate.
- Assist with expense reports invoice processing and budget tracking.
- Coordinate logistics for internal and external events board meetings and corporate functions including holiday parties or other employee initiatives in partnership with HR/Comms.
- Support the overall administrative functions of the executive office including office management duties as needed.
- Proactively anticipate needs and provide support to executives in a fast-paced dynamic environment.
Qualifications & Experience:
- 5 years of experience in an executive assistant or high-level administrative support role ideally supporting C-suite executives.
- Demonstrated discretion reliability and judgment in handling confidential and time-sensitive information.
- Strong interpersonal skills with the ability to collaborate and influence across varying personalities and seniority levels.
- Exceptional organizational time-management and prioritization skills.
- Ability to anticipate needs and manage multiple tasks under pressure with minimal direction.
- Exceptional written and verbal communication abilities.
- High proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and calendar management tools.
- Ability to work independently with a high degree of initiative and discretion.
- Familiarity with project management tools and virtual meeting platforms (e.g. Zoom Teams).
- Proactive resourceful and composed under pressureable to manage multiple priorities independently.
- Familiarity with project management and AI tools (e.g. Asana ChatGPT) is a plus.
- Bachelors degree in Business Administration Communications or related field preferred.
- Other duties as assigned
At JTS we take pride in producing high-quality American-madeproducts while providing a workplace where employees can thrive. With locations in Caldwell and Nampa ID and Abilene TX we offer a supportive fast-paced environment with excellent benefits and career growth opportunities.
What JTS Offers:
Competitive Pay Weekly pay
Time Off Generous PTO and 10 paid holidays
Comprehensive Benefits Affordable health dental and vision insurance
Retirement Savings 401k with a 4% employer match
Proudly American-Made Be part of a company committed to U.S. manufacturing
Wellness & Support Employee Assistance Program and Wellness Program
Career Growth Development opportunities to help you advance
Perks & Discounts Shoes for Crews and more
Engaging Culture Company events and a team-driven environment
Safety First Work in a fast-paced continuous-run manufacturing facility that prioritizes a Safety First culture.
Join a company that values quality hard work and the people who make it all happen. Apply today!
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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