Office Manager and Executive Assistant
Office Manager and Executive Assistant
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Job Description
Who we are:
Burson is the global communications leader built to create value for clients through reputation. With highly specialized teams industry-leading technologies and breakthrough creative we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson you are part of a global community of lifelong learners who thrive at the edge of innovation.
Burson is part of WPP (LSE/NYSE: WPP) the creative transformation company. For more information visit and follow us on LinkedIn andInstagram.
More About the Role
Are you an organised with exceptional diary management skills and proven experience running the day to day operations of a busy office Do you thrive juggling multiple priorities and supporting senior leaders while keeping a team running smoothly If so wed love to hear from you!
At Burson Group AUNZ a global leader in communications and reputation management were on the lookout for a highly capable Office Manager & Team Assistant to support our teams across Burson Hawker Britton and Barton Deakin.
This hybrid role offers the best of both worlds supporting senior executives through expert calendar and travel coordination while also overseeing the smooth running of our offices and helping to create a positive well organised work environment for the whole team.
What youll do:
Executive & Team Support
- Manage complex calendars schedules and domestic/international travel for senior executives
- Prepare high quality documents presentations meeting agendas and minutes for executive level engagements
- Help prioritise stakeholder schedules and provide guidance on calendar management and meeting alignment
- Coordinate internal events client meetings workshops and team engagements
- Support leadership initiatives by managing project logistics and overseeing document approval processes
- Monitor and reconcile executive and team expenses on a monthly basis
- Assist with timesheet approvals and provide general administrative support to senior leadership
Office & Operations Management
- Oversee daily office operations including supplies mail couriers catering and reception coordination
- Manage facilities office layout changes IT assets and vendor accounts
- Maintain accurate records including asset registers locker lists and distribution lists
- Drive culture initiatives team celebrations and uphold office policies
HR & Onboarding Support
- Coordinate onboarding and offboarding processes in collaboration with HR
- Arrange IT access office setup inductions and welcome announcements
- Schedule and track staff training across systems and platforms
- Maintain organisational charts and the New Starter Guide
- Organise employee milestones such as anniversaries and team events
Finance & Systems Administration
- Ensure SOX compliance and support finance with reconciliations summaries and reporting
- Manage corporate card and Uber Business accounts purchase orders and invoice approvals
- Maintain client and supplier data within finance systems and track business development activity
Experience that contributes to success
- At least 5 years of executive assistant support experience with a strong track record of managing complex diaries and calendars
- Proven experience in office management including coordinating office operations and managing stakeholder needs
- Exceptional diary management and calendar coordination skills with the ability to prioritise tasks effectively
- Experience managing multiple stakeholders and competing demands
- Strong multitasking skills and a proactive solutions oriented mindset
- Excellent communication skills and professionalism
#LI-MT1
You belong at Burson:
Our vision is for Burson to be the leading academy company for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills expand their networks and ultimately produce the best solutions for todays leading brands. Our commitment to your growth is reflected in our robust benefits and people programs which include professional development opportunities mentorship programs with industry leaders a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.
At Burson were an agency of learn-it-alls. We recognize that the things we do best creativity and communications require a level of nuanced understanding. Thats why its imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we cant do the essential work of inspiring bold ideas fostering constructive dialogue cultivating meaningful experiences and driving innovation and creativity for our partners. Your unique point of viewyour talentis what makes you a #BursonPerson and its how we deliver exceptional results for our clients together.
We believe the best work happens when were together fostering creativity collaboration and connection. Thats why weve adopted a hybrid approach with teams in the office around four days a week. If you require accommodations or flexibility please discuss this with the hiring team during the interview process.
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Required Experience:
IC
Employment Type
Full Time
