Administrative Assistant (Secret Clearance)

Title:

KBR is looking to hire an Administrative Assistant to support our team at Naval Air Station (NAS) Jacksonville FL. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail. The candidate should also have experience working in an office environment performing administrative tasks and providing administrative support to coworkers. An ability to multitask manage complex schedules and meet changing deadlines is essential to this position.

Workplace Setting: Full-time on-site.

Hours: 7:30 am 4:00 pm (Includes 30 30-minute lunch).

Clearance: Candidates must have an active DOD Secret Clearance.

RESPONSIBILITIES:

• Provide superior customer service to personnel assigned to the organization. Manage multiline phone system and maintain an organized clean office environment. Respond to administrative request in a timely manner by answering questions and providing information. Ensure optimal use of office equipment ordering supplies and checking inventory of items needed for office usage.
• Maintain workflow by analyzing and refining standard operating procedures such as scheduling and communications.
• Upload documents into ERM Salesforce to complete Gains and Losses of personnel. Accurately and concisely complete Travel Claims for onboarded/newly assigned sailors to liquidate permanent change of station orders.
• Perform clerical personnel security and general administrative duties which include typing filing preparing routing correspondence and maintaining records. Consistently apply time management and scheduling skills.
• Commitment to maintain confidentiality of personal matters involving Sailors to include discussions documentation and personal information in accordance with regulations safeguarding sensitive information.
• Coordinate internal and external resources to expedite workflow. Provide administrative support to Administrative Officer and Senior Leaders including email correspondence and generation and distribution of memos letters spreadsheets and forms. Support general operations by completing general administrative clerical receptionist and project-based related activities.
• Update Recall Rosters Organizational Charts and Muster Reports. Perform basic numerical statistical and/or financial analysis. Apply common-sense understanding to execute written or oral instructions while utilizing effective oral and written communication skills. This position requires a proactive mindset with a strong focus on creating a positive team culture to support a cohesive work environment.

BASIC QUALIFICATIONS

Citizenship: Must be a US Citizen

Clearance: Must have an active DOD Secret Clearance

Experience: Three (3) years of proven administrative experience working in a customer service and business-oriented professional environment

Education: High School Diploma. An AA/AS degree or equivalent is preferred

Other: Valid Drivers License required.

PREFERRED QUALIFICATIONS:

• AA/AS Degree or equivalent preferred
• Preferred Command Pay and Personnel Administrator NEC (791F) certificate (provided upon request) or other DOD service equivalent. Member must complete the 25 Navy eLearning courses identified in Exhibit 3 of MILPERSMAN 1000-021 as an option for obtaining this NEC.

Belong Connect and Grow at KBR

At KBR we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a People First company. That commitment is central to our team of teams philosophy and fosters an environment where everyone can Belong Connect and Grow. We Deliver Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion disability sex sexual orientation gender identity or expression age national origin veteran status genetic information union status and/or beliefs or any other characteristic protected by federal state or local law.