Mission Systems Executive Administrative Assistant (Onsite)
Mission Systems Executive Administrative Assistant (Onsite)
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$ 112000 - 112000
1 Vacancy
Job Description
Date Posted:
Country:
United States of AmericaLocation:
HIA32: Cedar Rapids IA 400 Collins Rd NE Cedar Rapids IA 52498-0505 USAPosition Role Type:
OnsiteU.S. Citizen U.S. Person or Immigration Status Requirements:
U.S. citizenship is required as only U.S. citizens are authorized to access information under this program/contract.Security Clearance:
None/Not RequiredCollins Aerospace an RTX company is a leader in technologically advanced andintelligent solutions for the global aerospace and defense industry. Collins Aerospacehas the capabilities comprehensive portfolio and expertise to solve customerstoughest challenges and to meet the demands of a rapidly evolving global market.
Collins Aerospace is seeking a highly motivated and seasoned professional Executive Administrative Coordinator to provide executive support to the President of Mission Systems and Vice President of Human Resources. This is an exciting opportunity to support and work alongside the Mission Systems global teams. You will work closely with global business leaders across Collins Aerospace and RTX. The successful candidate can effectively manage under time constraints in a fast-paced work environment and can multi-task. The candidate must be a self-starter detail-oriented technically savvy and possess excellent organizational skills as well as excellent written and verbal communication skills. The role performs a wide range of administrative tasks and takes ownership of different tasks that may come up. This role requires a high level of professionalism and the ability to maintain discretion and confidentiality of information. This is an onsite position located in Cedar Rapids Iowa.
What You Will Do
Strong organizational skills to proactively manage priorities between the business unit President and VP of HR to ensure both are supported in a balanced manner
Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization proactively looking ahead and adjust or deconflict often using their understanding of communicate and understood priorities to make decisions
Proactive email management and alerting to executive to priority actions
Obtain a great understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders.Develop a collaborative relationship with all the administrative staff within Mission Systems and proactively create a support infrastructure for effective coordination
Assist in the preparation of agendas briefings correspondences PowerPoints spreadsheets ordering supplies and meals for Staff Meetings and All Hands meetings and other events as needed
Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools
Process expense reports and invoices in a timely manner in accordance with company policies and procedures
Schedule and coordinate logistical details for virtual meetings face-to-face meetings and team events such as agendas guest speakers conference rooms virtual recording and virtual break out rooms (via zoom) catering digital technology support and more
Proactively support the team with necessary information flow & proper distribution to the department (emails staff meetings skip levels all hands town halls one-on-one meetings team events)
Schedule and attend staff meetings and all hands record and distribute meeting notes capture action items execute assigned tasks and handle other routine communications. Support other meetings as needed to capture notes
Support team documentation activities: ensuring all documentation is up-to-date organized and accurate including email distribution lists shared files Teams channels organizational charts websites etc
Support the onboarding and personnel exit process
Travel up to 20% for meeting support
Orders supplies and perform other administrative/clerical and ad-hoc tasks as assigned
Work collaboratively with other Mission Systems Executive Administrative Assistants and provide back up support while others are out of the office
Qualifications You Must Have
Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
Previous administrative experience supporting multiple executive leadership positions
Qualifications We Prefer
Excellent time management and organizational skills with attention to detail and responsive to customer needs
Self-starter willing to learn and grow ideally interested in technology and people growth
Professional and courteous; excellent written and verbal communication skills
A team player who is proactive flexible results-oriented and comfortable in a fast-paced changing environment and able to work independent with minimal direction
Highly dependable trustworthy and able to manage conflicting priorities and deadlines
Ability to learn processes and tools quickly with minimal training
What We Offer
Medical dental and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employerretirement contribution including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance home and auto insurance additional lifeand accident insurancecritical illnessinsurance group legal ID theft protection
Birth adoption parental leave benefits
Ovia Health fertility and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan including up to 10 free counseling sessions
Healthy You Incentives wellness rewards program
Doctor on Demand virtual doctor visits
Bright Horizons child and elder care services
Teladoc Medical Experts second opinion program
And more!
Learn More & Apply Now!
Do you want to be a part of something bigger A team whose impact stretches across theworld and even beyond At Collins Aerospace our Mission Systems team helps civilianmilitary and government customers complete their most complex missions whatever andwherever they may be. Our customers depend on us for intelligent and securecommunications missionized systems for specialized aircraft and spacecraft andcollaborative space solutions. By joining our team youll have your own critical part to play inensuring our customer succeeds today while anticipating their needs for tomorrow. Are youup for the challenge Join our mission today.
*Please ensure the role type (defined below) is appropriate for your needs beforeapplying to this role.
Onsite:Employees who are working in Onsite roles will work primarily onsite. Thisincludes all production and maintenance employees as they are essential to thedevelopment of our products.
At Collins the paths we pave together lead to limitless possibility. And the bonds weform with our customers and with each other -- propel us all higher again andagain.
Apply now and be part of the team thats redefining aerospace every day.
RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.
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Employment Type
Full-Time
