HR Coordinator - Department of Nursing

Enhance the human resource operations in the Department of Nursing Services and Patient Care by providing advice and guidance to the unit leadership and employees and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR consultation compliance compensation and employment reward and recognition performance and leave management communication strategic planning and analysis and selected HR transactions and maintenance of employee information.

Talent Management & Engagement

• Assist nursing managers and leaders with development of job descriptions; recommend job classification and staffing strategy (specified term temporary regular); assist with completion of hiring board request form if requested.
• Develop interview questions and work samples as needed. Participate in interviews as requested.
• Serve as a resource to recruitment team when concerns arise during the recruitment process such as with references or the managers wishes to rescind an offer.
• Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay spot awards or other special compensation.
• Support DON staff engagement initiatives.

HR Program Administration & Operations

• Contact HC HR Leave and Disability Administration when an employee health situation may qualify as FMLA non-FMLA medical leave or need an informal or formal accommodation under the Americans with Disabilities Act (ADA).
• Provide information and direction to separating employees to ensure end of employment items are completed; complete exit interviews and debrief with Senior HR Director manager or nursing director as appropriate.
• Evaluate requests for unpaid appointments; collect relevant information; ensure compliance with FLSA and University policies; complete appointments in Self-Service.

Advising/ Communication

• Provide advice and guidance to managers or nursing directors concerning job design classification managing attendance issues employee disputes and complaints performance management issues and requests for reasonable accommodations.
• Provide HR training and coaching to managers and nurse leaders on HR policies initiatives and processes.
• Provide information and guidance regarding HR policies and procedures state and federal regulations and laws and union contracts.
• Work closely with supervisors to identify and develop effective HR solutions including training and development plans performance improvement plans and facilitation of mediation meetings.
• Communicate with staff and nursing leadership to provide basic how to^l instructions and guidance regarding policies and practices such as payroll applications compliance issues and employment inquiries.
• Assist in distributing in communicating HR updates to department leadership.
• Schedule face to face meetings initiate phone call discussions and support communication with email updates.

Strategic Planning

• Communicate information policies and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes practices and strategies.
• Identify opportunity to improve systems and processes achieve efficiencies and/or improve service delivery.

Compliance with Policies Laws and Regulations

• Run HR reports as needed; follow up to ensure compliance; take action to ensure compliance with laws University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
• Collaborate with HR Specialist regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa passport and review past immigration documentation in some cases.
• Monitor training compliance and inform supervisors of status.

Pay Level: 3B

Professional and Scientific Pay Structures University Human Resources - The University of Iowa ()