Officer (Fund Services)

Purpose of the role

Provide professional administration and company secretarial services to a portfolio of client entities under the supervision of the Senior Officer and / or Manager and in strict adherence to the policies and procedures of the company. 

Main Responsibilities 

Conduct the following within prescribed deadlines: 

• Conduct the day-to-day Management and Administration of a portfolio of clients in Global Funds 
• To support the administration of a portfolio of Fund structures and/or other types of entities to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents. 
• To prepare client deliverables in line with deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client 
• Ensure completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and Procedures. 
• Lodge statutory filings. 
• Draft simple board resolutions. 
• Open and maintain clients bank accounts. 
• Process payments and banking instructions. 
• Carry out the application and renewal of Tax Residency Certificates. 
• Carry out the application and renewal with the Data Protection Office. 
• Compile board packs for Board Meetings. 
• Attend board meetings and draft minutes for low complexity client entities. 
• Carry out the annual / special meetings for low complexity client entities. 
• Execute the Company Secretarial and Administration processes whilst ensuring an optimal level of efficiency and productivity at all times. 
• Meet productivity target and input timesheet daily  
• Record time accurately and within deadlines  
• Ensure that all client requests / correspondence are dealt with in a prompt professional and efficient manner 

Qualifications :

Knowledge Skills & Experience

• Educated to A level or equivalent; 
• Completed first degree in a relevant field or ICSA Level/ACCA Level 2 or ICAEW/STEP or any professional qualification related to the Global or financial sector. 
• Ideally a minimum of 1 years experience in funds/trust and company administration or financial services environment. 
• A comprehensive understanding and technical knowledge of funds/trust/company administration Accounting and the tax implications of various structures. 
• Strong IT skills. 
• Ability to learn CBRIS and any IT Systems related to the job. 
• At ease with the use of technology necessary for conducting board meetings. 
• Able to use independently the internal booking facilities when organising meetings. 
• Microsoft Office Proficiency (Intermediate level). 
• Professional manner demonstrating good interpersonal skills and ability to respond to the client needs  
• Demonstrate a willingness to get involved in team issues and events  
• Ensure adherence to Ocorian values and operating terms of reference  

Competencies

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels. 
• Flexibility energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Team spirited. 
• Positive attitude demonstrating enthusiasm and the desire to take on responsibility. 

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS - We think and act globally seizing every opportunity to support our clients and staff - wherever in the world they may be.
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE - We take the time to understand our clients needs so that we can deliver personalised solutions every time.

Remote Work :

No

Employment Type :

Full-time