Administrative Assistant
Administrative Assistant
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Job Description
About Exponent
We are committed to engaging multidisciplinary teams of science engineering and regulatory experts to empower our clients with solutions that create a safer healthier more sustainable world. For over five decades weve connected the lessons of past failures with tomorrows solutions to advise clients as they innovate technologically complex products and processes ensure the safety and health of their users and address the challenges of sustainability.
Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent youll contribute to the diverse pool of ideas talents backgrounds and experiences that drives our collaborative teamwork and breakthrough insights. Plus we help you grow your career through mentoring sponsorship and a culture of learning. Thanks for your interest in joining our team!
Key statistics:
- 1100 Team members
- 950 Consultants
- 640 Ph.D.s
- 90 Disciplines
- 30 Offices globally
Our Opportunity
We are currently seeking anAdministrative Assistantfor ourBowie MDoffice. In this role you will work as part of anadministrative team responsible for performing a wide variety of diverse administrative tasks to provide high-level support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.
You will be responsible for
Consultant / Project Support:
- Setting up new projects in our electronic system
- Running project conflict checks
- Drafting retention letters and statements of work
- Ensuring all projects are set up accurately and work product complies with corporate policy
- Editing documents including formatting grammar/spelling general content review and sometimes editing 250 page reports
- Organizing final project documents before submission
- Downloading file materials scanning documents and completing materials received lists
- Calendaring for consultants
- Arranging travel for consultants
- Running project reports
- Preparing and processing expenses
- Assisting with accounts receivable collection invoicing and purchasing
- Assisting consultants with ad-hoc requests
General Office Support:
- Providing front desk coverage including greeting visitors and low-volume phone coverage
- Coordinating onsite meetings for internal and external client meetings including setting up web conference systems room setup/clean-up
- Assisting Human Resources with local candidate interview scheduling and support
- Assisting with maintaining the calibration of equipment and managing evidence
- Contributing to the in-office culture through event coordination and planning of employee celebrations holiday parties etc.
- Collaborating with the administrative team to identify areas for improvement and proactively lead or assist with creating solutions and implementation
You will have the following skills and qualifications
- Bachelors Degree (preferred) or any higher education diploma (required)
- Minimum 3 years experience providing administrative support to a team
- High level of attention to detail and the ability to manage several tasks simultaneously
- Working experience and advanced knowledge of Microsoft Office including Word Excel PowerPoint Outlook and Teams
- Strong editorial skills
- Working experience with Vision/VantagePoint (Deltek) is a plus
- Prior experience with running conflict checks is a plus
- Experience working in a professional services firm or law firm is a plus
- Committed to quality work product both for independent tasks and team projects
- Demonstrated self-starter who is dependable andshows initiative
- Motivated and committed to learning new systems processes and skills
- Ability to multi-task work under critical time deadlines re-evaluate priorities and interact with all levels of professional staff
- Exposure to sensitive information will necessitate considerable use of tact diplomacy discretion and judgment
- Must be able to lift push and pull a minimum of 20 lbs.
- Licensed Notary is a plus
Life @ Exponent
To learn more about life at Exponent and our impact please visit the following links:
Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.
Work Environment
At Exponent we have found that in-person interactions deepen employee engagement and are crucial for development for realizing the full potential of our talented and diverse teams and for building a more inclusive workplace where all have a sense of belonging. In our offices you can expect a supportive culture and a collaborative dynamic multi-disciplinary work environment.
Benefits you will enjoy
Access benefits information on our page:
If you need assistance or accommodation due to a disability you may email us at .
Job Locations
Employment Type
Full-Time
