Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II)

Job Title

Executive Assistant to the Vice President

Classification

Administrative Analyst/Specialist-Exempt II

AutoReqId

549207

Department

Vice President of Student Affairs Office

Division

Vice President Student Affairs Office

Salary Range

Classification Range $5537 - $10014 per month

(Hiring range depending on qualifications not anticipated to exceed $5537 - $6656 per month)

Appointment Type

Temporary

Time Base

Full Time

Work Schedule

Monday Friday 8:00 AM 5:00 PM; Occasional early morning evening and/or weekend hours. This is a temporary position to end on or before June 30 2026 with a possibility of renewal on an annual basis if funds and/or program needs exist.

About CSUF

Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Dean of Students Office helps Titans reach higher by serving as an advocate for students connecting them to the appropriate university resources and collaborating meaningfully with the campus community. We assist students in navigating the university and resolving educational personal and other concerns that impact the quality of their Titan experience. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity and kindness.

Reporting to the Vice President (VP) this position provides highly sensitive and confidential administrative operational and project management support work for the division and the Chief of Operations. Responsible for a vast array of complex analytical administrative and operational functions with broad impact. Independently performs and coordinates a variety of specialized administrative and analytical responsibilities to support the VP Chief of Operations as well as organizational operations of the division to meet programmatic and administrative goals. Plans organizes oversees and prioritizes the schedules of the VP and Chief of Operations. Reviews incoming communications and documents for signature; independently determines appropriate action distributes and follows up as necessary. Independently performs research and participates in planning development alteration implementation and evaluation of policies procedures and approaches to projects and proprietaries.

Serves as a resource to management on the impact of recommended or implemented policies and procedures from a strategic and operational perspective. Assists the VP in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the Presidents Office other division VPs and senior administrators Deans senate leadership VPs Leadership Team and Executive Committee. Responds and follow up on requests for information (incoming and outgoing). Communicates with city officials consultants contractors and Chancellors Office executives and staff for scheduling purposes and inquiries. Other duties as assigned.

Essential Qualifications

Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study analysis evaluation development or improvement of administrative policies procedures practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories principles practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies procedures and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan organize coordinate and perform work in various situations where numerous and diverse demands are involved. Skilled in the research development and evaluation of policies and programs. Ability to collect evaluate and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems address them proactively and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret organize and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel Word PowerPoint Access and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Experience working in a higher education environment. Experience supporting executive-level positions. Familiar with higher education work and organizational structure.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees