Admissions Coordinator-Full Time
Admissions Coordinator-Full Time
Posted on :
13-06-2025
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1 Vacancy
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Job Description
Job Title: Admissions Coordinator
Department: Support Services
Position Overview: The person in this position will become the face of Athelas Institute for families individuals schools transition coordinators CCSs and all others wanting to learn about services offered by Athelas. The Admissions Coordinator will share this information in person at school transition fairs in writing and on the phone. The Coordinator must be aware of vacancies in all services Athelas has to offer and the criteria for placement in each. He/she will become a liaison between Athelas and the disability community assisting in getting people placed in appropriate services.
Essential Job Functions:
- Attend Transition Fairs in Baltimore county Howard County and Baltimore City to gain referrals.
- Coordinate with Level 5 schools for referrals.
- Familiarize yourself with Community Coordinators of Services (CCS) to gain referrals.
- Contact DDA Eligibility Services for referrals
- Familiarity with DDA services waivers etc. The ability to communicate this information to potential referrals and their families in an understandable way.
- Create brochures or other advertising tools to represent Athelas services
- Complete intake paperwork with all referrals
- Assisting families with the DDA system for services
- Collect additional information per the admissions checklist to learn as much as possible about the referral. Speak personally to referring person and associated people to learn as much as possible about the referral.
- Complete in- person interviews and tours of Athelas programs as part of the intake process
- Share referral information prior with all needed departments i.e. nursing clinical etc.
- Act as Chair Person of the ARD and convene this meeting on a monthly basis
- Record and distribute ARD minutes in a timely fashion
- Maintain Current referrals list
- Make sure referrals are being acted upon by appropriate staff members.
- Utilize the Admissions Review and Discharge (ARD) committee as a sounding board for potential referrals
- Coordinate with Day or Residential Directors to be aware of vacancies schedule tours and evaluations.
- Collect evaluation paperwork and meet with staff for feedback about the evaluation period.
- Present a written report to the ARD describing the individual service requested evaluation summaries including service needs to determine admission into services.
- Assure completion of Service Plan and submission to DDA.
- Coordinate start date and admission into services.
- Other duties as required by the CEO and Director of Support Services
Education: Bachelors degree in Special Ed Psychology Family Services or related field is preferred
Qualifications:
- Experience in services for adults with I/DD
- Excellent writing and verbal communication skills
- Polished professional with warm demeanor
- Use of a car and a clean driving record
Physical Requirements: This is a largely sedentary role; however some filing is required. This would require the ability to lift files open filing cabinets and bending or standing on a stool as necessary.
Work Environment: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. -
Benefits:
Health: Health Vision Dental supplemental coverage through Aflac. Employee Assistance Program (EAP)
Employee Incentives: Company Paid: Short / Long Term Disability Insurance Term Life Insurance Tuition Reimbursement Program Flexible Spending Account Sunny Day Fund
Work-Life Balance: Vacation Sick Personal Bereavement Jury Duty
Financial: 403B plan Employee Credit Union (SECU)
Training: Paid DDA and new hire trainings Paid CPR and First Aid Certification
Paid Medication Administration Training. (If applicable)
*dependent on Full or Part time status
Please Note: This job description is not all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. All working hours and location may be subject to change
Revised 10.25.2023
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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