Regional Administrator
Regional Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION: Regional Administrator
OFFICE LOCATION: Woodland CA or Sacramento CA
FUNCTIONAL AREA: Program
EMPLOYMENT STATUS:Exempt Salaried
REPORTS TO:Central Valley Director
COMPENSATION:$68640 - $72500 / Annual
Position Summary: As a key member of California Trouts regional team the Regional Administrator will support the organizations mission of ensuring resilient wild fish populations and thriving communities by providing operational administrative and financial support. The Regional Administrator will work closely with the Regional Director project administrators and staff to ensure efficient coordination of regional projects events and activities. The positions responsibilities include but are not limited to the following:
Roles & Responsibilities:
Administrative Support
- Serve as the primary point of contact for administrative needs within the region.
- Coordinate and manage schedules meetings and correspondence for the regional team.
- Maintain organized records of contracts permits and other essential documentation.
- Assist with the preparation of reports presentations and project documentation.
Financial Invoicing and Grant Administration
- Monitor regional budgets and track project expenditures to ensure compliance with organizational and grant guidelines.
- Work with the Finance Team to process invoices expense reports and reimbursements.
- Support grant reporting by compiling necessary financial and project data.
- Assist in preparing and submitting grant proposals as needed.
Project Coordination
- Assist project managers with logistical planning and implementation of conservation initiatives.
- Coordinate with external stakeholders including partners contractors and vendors to facilitate project success.
- Track and manage project timelines deliverables and milestones.
Event and Outreach Support
- Plan and coordinate regional events such as community outreach initiatives workshops and fundraising activities.
- Manage event logistics including securing venues handling registrations and coordinating materials.
- Represent California Trout at regional events fostering relationships with community members and partners.
General Office Management
- Oversee day-to-day operations of the regional office including supply inventory and equipment maintenance.
- Ensure adherence to organizational policies and procedures within the regional office.
- Support the onboarding of new staff and volunteers in the region.
Requirements & Qualifications:
- Bachelors degree or higher in environmental science natural resource management business administration or a related field.
- Proven experience in project administration preferably in the environmental conservation or nonprofit sector.
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills with the ability to collaborate effectively with diverse stakeholders.
- Proficiency in Microsoft Office Suite and project management software (e.g. Monday).
- Familiarity with budget management grant administration and environmental regulations is desirable.
- Passion for environmental conservation and commitment to California Trouts mission.
Physical Demands:
- Sitting and Standing:Spend extended periods sitting at a desk. Occasional standing may be required during meetings presentations or when accessing filing cabinets and office equipment.
- Computer Use:The role involves extensive use of computers and other office equipment for writing research data entry and communication. This includes typing using a mouse and viewing screens for prolonged periods.
- Lifting and Carrying:While not a regular part of the job there may be instances where you may be required to lift or carry boxes of materials files or equipment weighing up to 20 pounds such as when organizing or transporting documents.
- Travel:Depending on project requirements and funding opportunities this position may need to travel occasionally to attend meetings conferences or site visits. This could involve sitting for extended periods during transportation and walking or standing during events or fieldwork.
Benefits: California Trout offers competitive compensation commensurate with experience; health benefits (medical dental and vision) retirement plan with matching generous holidays PTO benefits and sabbatical leave.
California Trout (CalTrout) is a highly recognized and effective 501(c)3 conservation organization headquartered in San Francisco. For over 50 years CalTrout has championed a remarkable number of initiatives focused on solving complex resource issues that balance the needs of fish and people. CalTrout has six regionally based offices located in key geographies where wild fish influence local communities. Our professional staff drives innovative science-based solutions that work for the diverse interests of fish farms commerce and the community. CalTrout is backed by a passionate Board of Directors along with highly committed donors and a strong membership base.
Diversity: CalTrout does not discriminate in employment on the basis of race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or any other applicable legally protected characteristics.
Were passionate about creating an inclusive workplace that promotes and values diversity. Companies that are diverse in age gender identity race sexual orientation physical or mental ability ethnicity and perspective are proven to be better companies. More importantly creating an environment where everyone from any background can do their best work is the right thing to do.
Required Experience:
Manager
Employment Type
Full-Time
