Senior Marketing Coordinator

Employment Offer Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility
• Substance Abuse Screening
• Physical Exam (if applicable)
• Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps

Founded in 1937 Hensel Phelps specializes in building development construction and facility services in markets ranging from aviation to government commercial transportation critical facilities healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BDC Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership Integrity Builder Diversity and Community Hensel Phelps brings our clients visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description

The Senior Marketing Coordinator is a key member of the Project Development team responsible for managing marketing deliverables and presentations for the Hensel Phelps Mid South office. This role requires strong judgment discretion and creativity to develop compelling proposal content client qualifications and presentation materials. The Senior Marketing Coordinator will also design and produce marketing collateral assist in the coordination of jobsite eventsincluding groundbreakings topping outs and ribbon cuttingsvisit jobsites and support community outreach and volunteer efforts. The ideal candidate will champion Hensel Phelps company culture while staying connected to market sectors and internal teams to proactively identify opportunities and share insights. They will be accountable for individual goals within a collaborative environment demonstrating initiative and sound problem-solving judgment. The role demands the ability to multitask under pressure meet tight deadlines and maintain a high level of confidentiality. A commitment to fostering trust showing respect and supporting the fast-paced nature of marketing effortsincluding proposals interviews and eventsis essential along with a willingness to work flexible hours when needed to support the broader teams success.

Position Qualifications:

• Bachelors degree in marketing public relations communications or related field
• 2-4 years of prior marketing experience in the construction architecture and engineering industry
• Must be proficient in Microsoft Office suite software (Word Excel PowerPoint etc.)
• Must be proficient in Adobe Creative Suite (InDesign).
• Experience with CRM software and data management.
• Advanced writing editing and proofreading skills.
• Strong ability to multi-task and pay close attention to details.
• Self-motivated with the ability to work independently and as part of a team.
• Ability to develop and foster professional relationships. Understanding of construction industry.

Essential Duties:

• Lead the pursuit process from initial strategy through proposal development and interview preparation collaborating with senior staff to write edit verify design and format technical and non-technical content for proposals and marketing materials.
• Ensure all proposals and marketing deliverables clearly communicate the overall theme accurately reflect technical scope and team qualifications meet RFP requirements and are timely high-quality and visually compelling through thorough quality control reviews.
• Manage and maintain project and employee dataincluding photographyby regularly updating company-wide databases which may include visiting jobsites to collect and upload accurate up-to-date information.
• Run reports and effectively manage information within internal systems to support project and marketing efforts. Collaborate with office leadership and project teams on internal initiatives such as presentations tradeshows and special events.
• Keep the Project Development team informed on key project milestones and public relations activities providing background and facilitating approval processes.
• Organize and monitor presentation and interview rehearsals supporting facilitators and coaches to ensure successful outcomes.
• Coordinate and write industry award submittals.
• Share best practices and lessons learned with peers to continuously improve pursuit and marketing efforts.
• Engage with local industry groups and nonprofit organizations as an active member contributing to community and professional development.

Physical Work Classification & Demands:

• Light Work. Exerting up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.
• The individual in this position will periodically walk kneel sit crouch reach stoop read/see speak push pull lift stand and finger/type. The frequency of each action varies by workflow and office activity.
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets office machinery boxes cabinets etc.
• Constantly operates a computer and other office machinery such as a calculator copy machine phone computer and computer printer.
• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
• Constantly computes analyzes and conceptualizes mathematical calculations and formulas.
• Constantly reads written communications and views email submissions.
• The person in this position regularly sits in a stationary position in front of a computer screen.
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Rarely exposed to high and low temperatures
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company-paid medical insurance life insurance accidental death & dismemberment long-term disability 401(K) retirement plan health savings account (HSA) (except in Hawaii) and our employee assistance program (EAP). It also is eligible for employee-paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan subject to company and employee performance. Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps on position location a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Equal Opportunity and Affirmative Action Employer

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race color religion sex age national origin sexual orientation gender identity and expression domestic partner status pregnancy disability citizenship genetic information protected veteran status or any other characteristic protected by federal state or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Required Experience:

Senior IC