Project Coordinator, Facilities
Project Coordinator, Facilities
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Job Description
Join Fortinet a cybersecurity pioneer with over two decades of excellence as we continue to shape the future of cybersecurity and redefine the intersection of networking and security. At Fortinet our mission is to safeguard people devices and data everywhere.
We are seeking a detail-oriented and proactive Project Coordinator to join our Facilities & Corporate Real Estate team in Calgary Alberta. In this role you will support the setup improvement and daily operations of our new Calgary office. From coordinating tenant improvements and managing vendor relationships to processing contracts and maintaining project documentation this role offers a strong foundation for career growth in both project delivery and facilities operations.
Key Responsibilities: Project Coordination & Documentation- Support the planning and execution of office fit-outs reconfigurations and facility upgrades.
- Organize and document project meetings; track action items deliverables and deadlines.
- Assist in preparing and maintaining project schedules scopes of work budgets and risk logs.
- Coordinate the receipt and archiving of close-out documentation including:
- As-built and CAD drawings
- Occupancy and building permits
- Warranty manuals
- Final compliance checklists and audit materials
- Ensure accurate documentation filing in internal systems (e.g. LinkSquares and CRE platforms).
- Assist with project reporting and updates for leadership.
- Submit and track purchase orders for project-related and facilities purchases in accordance with internal thresholds and policies.
- Process and review contracts work authorizations and change orders.
- Review and prepare invoices for approval ensuring alignment with contract terms and governance.
- Assist with vendor setup and compliance documentation as needed.
- Coordinate office moves seating plans and equipment/furniture installations.
- Work with external vendors to support ongoing building operations and maintenance services.
- Monitor and manage facility-related service tickets and ensure timely resolution.
- Liaise with property management and service providers to maintain operational standards.
- Other administrative support tasks as assigned.
- Coordinate calendars and meetings involving internal stakeholders and senior Facilities & CRE leaders.
- Serve as a key point of contact for external consultants contractors and vendors.
- Gather field information photos or updates as required to support project activities.
- Provide regular updates on project status risks and next steps to team leadership.
- 3 years of experience in project coordination preferably within facilities corporate real estate or construction.
- Post-secondary education in Project Management Facilities Management Architecture Construction Engineering or a related disciplineor equivalent experience.
- Strong organization time management and multitasking skills.
- Excellent communication skills both verbal and written.
- Strong proficiency in Microsoft Office (Excel Word Outlook PowerPoint).
- Ability to work on-site and interact with internal teams vendors and contractors.
- Experience with tenant improvements or workplace fit-outs.
- Familiarity with Alberta building codes permitting and compliance practices.
- Knowledge of procurement workflows and contract documentation.
- Exposure to design and construction drawings and real estate terminology.
- PMP LEED or facilities-related certifications are an asset.
Why Join Fortinet
The Canada base salary range for this full-time position is expected to be between $65000 - $75000K annually. Wage ranges are based on various factors including the labour market job type and job level. Exact salary offers will be determined by factors such as the candidates subject knowledge skill level qualifications and experience.
Fortinet strives to provide you and your family with a comprehensive benefits package. Benefits eligibility starts on your first day of hire and comprises of 100% company paid medical dental and vision coverage including a Health Spending Account and a Personal Spending Account that gives you flexibility to spend where you need it the most. Our Employee & Family Assistance Plan (EFAP) offers you and your family access to various services like counseling legal advice mental health resources etc. We also provide critical illness disability and life insurance as well as a Group Registered Retirement Savings Plan (RRSP) with a company match to help you save faster for retirement. We offer competitive Paid Time Off and flexible leave policies including paid health days to help you take care of yourself and your family members.
Required Experience:
IC
Employment Type
Full-Time
