Graduate Field Coordinator-Department of Chemistry and Chemical Biology

Graduate Field Coordinator-Department of Chemistry and Chemical Biology

The Opportunity

The Department of Chemistry and Chemical Biology is seeking a dedicated and detail-oriented Graduate Field Coordinator to join our collaborative and student-focused team. As a key member of the departments student services unit the Graduate Field Coordinator works closely with the Assistant Director and two other full-time student services staff to support the needs of 190 PhD and Masters students and 30 faculty members.

The Graduate Field Coordinator plays a central role in supporting all aspects of the graduate student experiencefrom recruitment and admissions to appointments funding orientation progress tracking and graduation. This position is ideal for someone who enjoys working independently while collaborating with multiple stakeholders across the department college and university.

Key Responsibilities:

• Provide outstanding administrative support to approximately 200 graduate students.

• Oversee the graduate student appointment and funding process including tuition stipend and health insurance payments.

• Coordinate admissions processing for 500 graduate and masters program applications annually.

• Manage the Chemistry graduate programs CollegeNET application portal and related communications.

• Track academic progress and manage degree completion processes.

• Organize recruitment orientation and commencement activities.

• Maintain accurate records and generate reports as needed for internal use and grant compliance.

• Facilitate communications through listserv management announcements and simple promotional materials.

This is a full-time (39 hours/week) endowed position that is based in Ithaca NY. This position is fully on-site. Work hours are typically 8:00am 4:00pm with a reasonable degree of flexibility.

About the Department of Chemistry and Chemical Biology

The Department of Chemistry and Chemical Biology is one of the largest and most dynamic departments at Cornell University boasting a rich legacy of groundbreaking discoveries game-changing innovations and world-class scholarship. Education is at the heart of everything we do with thousands of undergraduate and graduate students engaging with our curriculum and shaping the future of chemistry at Cornell every single year.

What We Need

We are seeking a team member with a collaborative spirit who is results-driven and ready to serve as an essential member of the departments student services team. Additionally you will have:

• An Associates degree; between two and four years of relevant experience or equivalent combination of education and experience.

• Proven ability to prioritize and perform essential job functions independently while serving a broad base of stakeholders across the department college and university.

• A blend of professional skills needed for success in a student-facing position including attention to detail interpersonal communication time management conflict resolution and problem-solving.

• Enthusiasm for supporting graduate students and their needs from recruitment through graduation.

• Proven ability to coordinate multi-step processes and events such as admissions appointments recruitment weekend and orientation.

• Functional command of Microsoft Office Suite applications particularly Excel Outlook PowerPoint and Word.

• Experience with organizational and departmental databases to collect and process student data.

• Ability to steward sensitive academic and financial information on behalf of the department and its students.

• Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role to include:

• Bachelors degree

• Graduate field experience or student services experience preferred. Specifically direct experience coordinating graduate student appointments and financial awards a plus.

• Understanding of Cornell University graduate program policies and procedures and experience using CollegeNet and Peoplesoft programs a plus.

• Experience with any of the following systems and applications will be helpful: Google Suite (docs sheets drive) Box IntraNet PeopleSoft CourseLeaf CLSS Workday Salesforce 25Live Adobe Acrobat InDesign and Photoshop AI applications (ChatGPT and/or Sandbox AI) Canva Qualtrics

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is based in Ithaca New York and is fully on-site.

• Cornell receives national recognition as an award-winning workplace for our health wellbeing sustainability and diversity initiatives.

• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.

• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell

• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell

• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards Working at Cornell.

Visa Sponsorship is not available for this position.

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