Administrative Staff Supervisor
Administrative Staff Supervisor
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Job Description
Posting Date
06/11/25Application Deadline
06/18/25Pay Range
$22.25 - $35.00 hourlySalary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Public FiduciaryAbout the Position
Are you an engaging and inspirational leader who wants to make an impact in your community Maricopa County is seeking an organized motivated and experienced individual whos committed to serving our most vulnerable adults. The Office of Public Fiduciary is responsible for administering cases under guardianship conservatorship and decedent estates. The Administrative Staff Supervisor oversees a team of Administrative Specialists responsible for managing incoming and outgoing phone calls mail faxes and other departmental needs. This role ensures effective communication with internal partners and the community on behalf of the Public Fiduciarys office.
If you are interested in becoming a part of our strong and dedicated team apply today!
About Us
Its time for you to utilize and perfect your talents.
Join the Maricopa County Public Fiduciary and make a difference in the lives of Maricopa Countys most vulnerable adults! Our dedicated team of professionals provides compassionate guardianship and conservatorship and handles final administration for those vulnerable adults who do not have another person or agency willing to serve. We are looking for individuals who are passionate about helping others and interested in innovative and collaborative efforts to meet this growing populations needs!
Apply now to work with a dynamic group of diverse and talented professionals.
Proud To Offer
- Work with a greater purpose
- Tuition reimbursement
- Exceptional work-life balance
- Opportunities for growth and development within Maricopa County
- Low-cost high-value healthcare for you and your qualifying dependents
- Child care benefits including access to our upcoming on-site center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
- Paid vacation sick time and parental leave
- Extensive wellness program including healthcare premium discounts
- Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
- Learn more at Work With Us Maricopa County AZ
We Require
- Four years of experience performing progressively responsible office administrative or clerical duties
- One year of supervisory experience
- High School Diploma or GED
- Post-secondary education may substitute for the required experience on a year-for-year basis
Other Requirements
The selected candidate must possess or be able to obtain a valid Arizona drivers license by the time of hire.
We Also Value
- Associates degree or higher
- Six years of experience performing office administrative and clerical duties
- Two years of supervisory experience
- Intermediate to advanced proficiency in Microsoft Word Excel PowerPoint and Outlook
Job Contributions
- Provides oversight and performance management of staff ensuring the timely completion of assignments.
- Audits workloads for accuracy and completion including handling calls mail procurement card transactions and case file reviews.
- Guides Administrative Specialists on complex calls and situations ensuring compliance with County and departmental policies and procedures.
- Supervises all aspects of staff management including recruiting onboarding training developing disciplining and reviewing timecards.
- Directs meetings and conferences internally and with external stakeholders representing the Public Fiduciary or addressing specific case needs.
- Maintains comprehensive knowledge of staff duties to ensure compliance with applicable rules regulations and laws.
- Composes and prepares correspondence reports and written materials for both public and private agencies.
- Monitors staff time and accountability ensuring adherence to policies and identifying areas for process improvement.
- Mentors and coaches administrative staff fostering a collaborative environment and supporting professional growth.
- Addresses staff concerns and resolves conflicts ensuring a positive and productive work environment.
Working Conditions
Work includes interruptions time pressures high volumes of work and handling multiple unscheduled or changing tasks. Constant need for accuracy concentration vigilance and teamwork. Requires frequent public contact. May be required to lift (floor to waist waist to shoulder or shoulder to overhead) carry pull or push up to 30 pounds.
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Required Experience:
Manager
Employment Type
Full-Time
