Secretary - Assistant Directors of Fine Arts
Secretary - Assistant Directors of Fine Arts
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Job Description
Reports To: Executive Director of Fine Arts
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS03
Date Created: 05/2025
Qualifications:
High school diploma or GED
Extensive data base knowledge and management
Excellent organization communication and interpersonal skills
Extensive Experience with MS Office
Ability to follow procedures with minimal supervision
Work with confidential material
Primary Purpose:
Provide secretarial support and programs management assistance for two Assistant Directors and back up assistance for the Executive Director as needed.
Major Duties and Responsibilities:
Private Lessons Secretary
- Track and input weekly attendance for PLP students throughout the district (approximately 2000)
- Prepare monthly PLP instructor invoices input payments and collect past-due accounts
- Prepare deposits
- Process PLP instructor applications
- Track PLP expenditures and prepare monthly financial statements
- Update/rewrite PLP guidelines for parent instructor and director as needed
Secretary to the Assistant Director(s) of Fine Arts
- Maintain appointment calendar for the Assistant Director of Fine Arts
- Make travel arrangements for the Assistant Director of Fine Arts
- Facilitate all district Visual Arts and Elementary Music events
- Type correspondence reports agendas memos etc.
- Daily telephone communication
- Assist with processing and distributing of mail
- Coordinate communications with department personnel
- Make and distribute copies
- Update record and distribute daily and monthly reports
Music & Dance/Theatre/Cheer Events Coordinator
- Notification of Event deadlines and criteria to music dance cheer & theatre teachers
- District wide events planning and implementation
- Fine Arts Summer Camp organization and support
- District wide Elementary Choral Workshop planning and implementation
- Perform other tasks and duties as assigned by supervisor
Equipment Used:
Computer printer copier
Working Conditions:
Maintain emotional control under stress. Work with frequent interruptions. Prolonged use of computer and repetitive hand motions. Occasional prolonged and irregular hours. Frequent lifting carrying standing stooping bending kneeling pushing and pulling.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
Director
Employment Type
Full-Time
