Admin Assistant III to the Associate Dean of the HSB
Admin Assistant III to the Associate Dean of the HSB
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$ 49848 - 54000
1 Vacancy
Job Description
Department Information
The mission statement of the Malik and Seeme Hasan School of Business (HSB) at Colorado State University-Pueblo is as follows:
We transform students innovate in teaching conduct ourselves with professionalism and engage with and positively impact our stakeholders. The intellectual pursuits of our faculty focus primarily on applied scholarship and instructional development. Our outreach activities developed in partnerships with the community to serve to enhance the quality of life and economic well-being in southeastern Colorado.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community creates educational opportunities fosters unique collaborations and supports inclusion access and affordability as a gateway to the worldDescription of Job
The Administrative Assistant III is responsible for providing essential support to the academic programs within the Hasan School of Business assisting faculty administrators technical and clerical staff with their teaching research and service activities. This role ensures smooth administrative functions within the Associate Deans Office and serves as a key point of contact for students potential students educational institutions and the public providing information and guidance to ensure a smooth and professional experience. The position involves a variety of clerical tasks including managing communications maintaining records and assisting with textbook ordering; supervisory tasks including management of work studies schedules; and providing administrative support to faculty and staff.
Administrative Assistant class series description available onlinePrimary Duties:
HSB Operations Support and Front Desk Management- Required work schedule: M-F 8:30 am 5:30 pm. Ensure that the Schools facilities are closed daily.
- Greet and provide university and program information to students potential students other educational institutions and the public.
- Train hire refer and manage student workers. Supervise students and ensure referrals are issued timely in coordination with HSB staff. Ensure students are informed on how to greet and provide university information at HSBs front desk implementing training and updating office procedure operations as needed to support the office success.
- Provide information for internal and external constituents offering guidance to resolve potential issues or direct inquiries as necessary.
- Maintain a professional office appearance and manage the front desk area ensuring smooth traffic flow and a welcoming atmosphere.
- In the absence of any team member assist with Operations at the Hasan School of Business to the best of their ability.
- Take walk-ins messages and direct calls to appropriate faculty staff or departments.
- Work with the university bookstore and textbook publishers to order textbooks for courses and ensure timely delivery.
- Other duties as assigned
- Monitor and maintain office equipment including copiers fax machines and conference room technology ensuring functionality and coordinating repairs as needed.
- Oversee building and office operations verifying that routine tasks are completed accurately and on schedule.
- Support academic operations through occasional exam proctoring as assigned.
- Provide clerical support to the Associate Dean and faculty by preparing documents recording data and ensuring timely and accurate completion of tasks.
- Prioritize tasks and ensure that deadlines are met while managing multiple responsibilities.
- Record and prepare minutes for faculty and advisory board meetings.
- Gather faculty assessment data maintain records and prepare requested reports and course syllabi.
- Manage faculty textbook orders in consultation with the Associate Dean Dean and MBA Director.
- Handle class schedule entry in AIS/Banner and manage scheduling of make-up exams.
- Train faculty staff and work-study students on the proper use of office equipment creating and updating office procedures and training as needed.
- Assist in the planning scheduling and coordination of meetings events and special projects for the Dean and Advisory Council.
- Coordinate with various departments within CSU Pueblo to ensure deadlines are met and necessary resources are available for the School of Business.
- Plan develop and implement standards of procedures to ensure smooth operations within HSB. Working closely with the Admin III for the Dean to ensure smooth daily operations within HSB.
- Managing class scheduling conflicts and coordinating make-up exams. Training Faculty and work-studies on using office equipment.
- Troubleshooting office equipment issues and deciding when it is appropriate to request IT support. Choosing dates securing venues and allocating responsibilities for events.
- Identifying key contacts in departments and prioritizing requests. Resolving scheduling and resource conflicts with other departments.
- Create update and track key operational information such as the master room schedule website digital directory promotional materials announcements etc.
- Maintain the course master schedule and make adjustments needed such but no limited to updating pivot tables running queries updating enrollments create graphs and report tables for the Associate Dean among others.
- Develop and implement Standard Operating Procedures for HSB.
- Design and develop computer-based forms using advanced word processing and spreadsheet functions to streamline office operations (Adobe MS Forms Google forms etc.)
- Maintain the policies processes and procedures manual for the Hasan School of Business in collaboration with the Ops team.
- Oversee inventory management and order office supplies as well as supervise the repair and maintenance of office equipment.
Due to budget constraints we have a constricted wage range for this position. We are only able to accept applications from persons with three or fewer years in the Administrative Assistant series; persons with three or more years related experience outside of the Administrative Assistant series are also encouraged to apply.Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
- THIS JOB ANNOUNCEMENT IS OPEN TOCURRENT STATE OF COLORADO RESIDENTS ONLYMinimum Qualifications
Experience Only:
Three (3) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
Preferred Qualifications- Associates degree in a related field or Bachelors degree in a related field preferred.
- Experience managing sensitive data and confidential information
- Excellent communication skills both written and verbal with the ability to interact with a variety of stakeholders in a professional and courteous manner.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Advanced Proficiency in Microsoft Office Suite including Excel Word and Outlook.
- Experience with AIS/Banner KUALI FileBound or similar systems preferred.
- Ability to work independently and as part of a team.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at standard appeal form is available at: . If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: or complete form at The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Information
- Applicants must attach the following documents in order to be considered for this position:
- a letter of intent (cover letter) detailing the extent to which you meet the minimum requirement and preferred qualifications for this position
- a current resume or CV
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted applicants will not be able to make changes or add information to their application packet with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. The position will remain open until 3pm Monday June 16th 2025; all applications received by that time will be reviewed.All interested candidates are encouraged to apply through the on-line application system; paper applications (including all requested attachments) may be submitted to the address listed below and must be received in office by 8am Monday June 16th 2025to be considered for this position.CSU Pueblo Human Resources Department2200 Bonforte Blvd Admin #307Pueblo CO 81001Attn: Luna Velar
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science Technology Engineering and Mathematics; the Hasan School of Business the College of Humanities Arts and Social Sciences; and the College of Health Education and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community creates educational opportunities fosters unique collaborations and supports inclusion access and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nations top 100 byU.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library a new general academic classroom building and a newly renovated and expanded student center.
At CSU Pueblo Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.Colorado State University Pueblo offers a comprehensive benefits package including:- Medical and prescription insurance
- Dental insurance
- Vision insurance
- Flexible benefit plan
- Basic term life insurance
- Voluntary term life and AD&D lnsurance
- Long-term disability insurance
- Employee assistance program
- Travel accident insurance
- Voluntary critical illness and accident insurance
- Annual and sick leave
- Retirement plans
- Employee and dependent tuition discounts
- State employee discounts via BenefitHub
Other incentives include various on-campus event recreation and meal discounts.
About Pueblo Colorado
The city of Pueblo is a historically and culturally rich diverse city of more than 100000 located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons crisp mountain air and 300 days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities encompassing water sports at Lake Pueblo biking or running along Pueblos beautiful river trail system golfing tennis hiking or skiing in the mountains to the west. The region is heavily agricultural with large and small-scale farming and ranching and a diverse mix of service manufacturing and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal we conduct background investigations for all final candidates being considered for employment. Background checks may include but are not limited to criminal history (felony and misdemeanor) national sex offender search and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references with prior notification given to the candidate.
Note:The successful candidate must provide official transcripts of academic work completed and under U.S. Citizenship and Immigration Services regulations be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations please contact the Office of Human Resources & Institutional Equity at or .
In compliance with the Clery Act of 1990 the Universitys annual security report is available at: State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or veteran status. Additionally the University complies with all other relevant federal state and local laws regarding employment practices.
Required Experience:
IC
Employment Type
Full-Time
