Executive Office Administrator
Executive Office Administrator
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Job Description
Company:
The Boeing CompanyThe Boeing Company is currently seeking an Executive Office Administrator to support the Vice President for Finance Shared Services in Mesa AZ.
The ideal candidate has experience supporting C-suite executives or elected officials possesses a high degree of professionalism and discretion and is unflappable in high-pressure fast-paced environments. The selected candidate will be a team player proactive and have the capability to adjust priorities effectively. They will also be capable to quickly familiarize themselves at a high level with new issue areas and have an interest in expanding the role to better understand and support Boeings charitable investment strategy.
Position Responsibilities:
Performs the following tasks for Vice Presidents and above: Coordinates and processes domestic and international business travel arrangements monitors designated business travelers logistics generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for travelers review and/or signature
Creates edits and maintains electronic and written communication
Tracks and maintains information relative to department and business operations
Communicates a wide variety of information to multiple audiences
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies
Plans and implements logistics for senior executive level internal and external events
Provides guidance to less experienced employees
Works under minimal supervision
Other duties as assigned
BasicQualifications (Required Skills/Experience):
5 years of experience developing and/or maintaining integrated schedules
5 years of experience with Microsoft Word Excel Outlook and PowerPoint
3 years of experience coordinating and processing domestic and/or international travel arrangements
3 years of experience providing administrative support to multiple customers such as executives managers and staff members
Effective written and verbal communication across diverse audiences
Preferred Qualifications (Desired Skills/Experience):
Bachelors degree or higher
5 years of experience supporting C-Suite Executives or State/Federally Elected Representatives
5 years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
3 years of experience with Concur or a similar travel and expense management program
Adept in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking skills
Personable and professional phone demeanor; speak clearly professionally and with decorum
Experience leading in a team environment
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies.
Pay & Benefits:
At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications as well as market and business considerations.
Summary pay range: $64600 - $87400
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
Relocation assistance is not a negotiable benefit for this position.Export Control Requirement:
This position must meet export control compliance requirements. To meet export control compliance requirements a U.S. Person as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.Safety Sensitive:
This is not a Safety Sensitive Position.Security Clearance:
This position does not require a Security Clearance.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Shift 1 (United States of America)Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law.
Boeing Participates in E Verify
Right to Work Statement
Required Experience:
Unclear Seniority
Employment Type
Full-Time
