Executive Operations Coordinator

This is a remote position.

Executive Operations Coordinator

Strategic Ownership & AI-Enabled Coordination Required for this Executive Operations Role

About the Role:

Your strategic coordination skills proactive mindset and AI fluency will be the backbone of executive operations across a dynamic portfolio of fast-moving businesses. This is a high-impact role built for an elite operator who excels at managing time communication projects and systems.

You will own critical workflows streamline inboxes and calendars coordinate cross-entity deliverables and build smart automations. This role is designed for someone who operates with precision communicates with polish and eliminates friction before it happens.

Why You ll Love This Role:

• Operate at the executive level not as a task-taker.
  

• Gain direct visibility into high-growth business operations across multiple ventures.
  

• Build AI-powered systems using tools like Notion AI Superhuman and Zapier.
  

• Influence how priorities are managed and outcomes are achieved.
  

• Be part of a culture that rewards systems-thinking initiative and solution-driven performance.
  

Key Responsibilities:

Calendar & Inbox Command

• Manage executive calendars with precision and preemptive structure.
  

• Plan each week in advance and adapt in real-time as priorities shift.
  

• Triage inboxes using tools like Superhuman and ChatGPT escalating only what requires attention.
  

Project & Workflow Management

• Coordinate deliverables across multiple active businesses.
  

• Track and maintain project timelines using Basecamp or Tana.
  

• Build Gantt charts visual roadmaps and maintain accountability on deliverables.
  

Operational Documentation

• Create and manage SOPs using Notion to keep operations aligned and transparent.
  

• Maintain version control and ensure all documentation remains accessible and current.
  

AI-Augmented Execution

• Design and implement AI-powered workflows using Zapier Notion AI and other tools.
  

• Continuously identify opportunities for automation and streamline execution.
  

• Maintain templates for repeatable communications reports and updates.
  

Presentation & Research Support

• Prepare internal and external-facing decks reports and planning materials using AI tools and design platforms.
  

• Conduct research and create decision-support briefs for vendors tools or partners.
  

Stakeholder Coordination

• Communicate with vendors and service providers professionally.
  

• Ensure smooth coordination of meetings follow-ups and deliverables across multiple team members and collaborators.
  

Performance Milestones:

Key Performance Objectives (KPOs):

• Maintain <10% deviation in weekly calendar execution.
  

• Operate inboxes and communication flows with minimal supervision.
  

• Deploy at least 3 automation workflows within the first 90 days.
  

• Deliver executive-grade SOPs reports and operational templates.
  
  

Who You Are:

Requirements

• 3 5 years of experience in operations executive support or project coordination.
  

• Executive-level English communication (written and spoken).
  

• Proficiency in Basecamp Notion Asana or Tana.
  

• Demonstrated use of AI tools like ChatGPT Zapier Superhuman Notion AI.
  

• Bonus: Working knowledge of Canva Wix Webflow or light design tools.
  

• Ability to work full-time in US hours with flexibility to adjust as business demands shift.
  

Benefits

About Remote Workmate

At Remote Workmate we accelerate your career with a simple transparent recruitment process. We specialize in connecting skilled Filipino talent with offshore opportunities guiding you every step of the way. Your time talent and skills are valued and we re committed to fair pay and ongoing opportunities.

As pioneers in the BPO industry we re redefining remote work by focusing on quality strategic alignment and long-term success. Unlike traditional BPOs we prioritize finding the right fit over speed ensuring that our talent becomes a true extension of our clients teams.

Joining Remote Workmate means more than just a job it s an opportunity to be part of something transformative. If you re ready to develop smart strategies harness the power of technology and take on leadership roles this is where your career will thrive