Office Administrator
Office Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
To provide administrative and operational support across office and project logistics travel coordination transport management and document control functions. The role ensures effective execution of office and project support processes in compliance with internal governance and vendor agreements.
- Manage daily operations including schedule utilisation and cost efficiency of office and project vehicles by coordinating with project teams and vendors to ensure smooth operations aligned with Turner & Townsends policies.
- Manage end-to-end domestic and international travel arrangements for Indonesia team including flights accommodation and local transport. Ensuring policy compliance cost-effectiveness and accurate maintenance of travel records and reports.
- Support office operations by organizing internal events managing vendor relationships renewing service contracts and assisting in updating compliance documents and registers.
- Maintain organized and compliant documentation systems for invoices payments vendor contracts and other operational files ensuring adherence to company standards.
- Provide operational and administrative assistance for new project setups especially those outside Jakarta and support finance and risk-related documentation including timely contract/invoice submissions.
- Ad-hoc support in establishing day-to-day operation and administrative (accommodation transport and other logistical support) for a new project located outside Jakarta.
- Ad-hoc support related to finance and risk management documentation including but not limited to: Manage physical submission and tracking of contracts and invoices ensuring timely delivery and proper filing.
Qualifications :
- Minimum of 5 years of experience in office management or general administrative affairs.
- Preferably experienced in vendor coordination and logistics management.
- Familiarity with document control and basic finance process is an advantage.
- Strong organizational and time management skill with the ability to priorities and meet deadlines while maintaining a high standard of quality.
- Attention to detail and accuracy.
- Excellent communication and vendor coordination skills.
- Proficiency in English and Microsoft Office Suite (Excel Word Outlook PowerPoint).
- Team player who is willing to adapt to changing priorities of the business.
- Ability to independently manage deadlines and support team.
Additional Information :
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
