Administrative Coordinator

Do you thrive in a service-oriented environment where you are part of a collaborative team Do you want to have a career with a company that values its employees

We are CCMC a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity Respect Service and Community.

About the Community:

This location creates a sense of place and a sense of community you will not find anywhere else in the area. The homes are as beautiful and unique as the natural environment surrounding them with traditional architecture winding sidewalks charming streetscapes and elegant landscaping which complements the environment instead of competing with it. The community offers access to acres of protected wetlands and open space miles of river trails a large lake and a newly opened Sailing Center. Residents will enjoy many modern conveniences including schools parks recreational amenities hotels restaurants retail shops and offices. This is an award-winning community with a very robust Lifestyle program hosting almost 100 lifestyle events annually.

At CCMC our Administrative Coordinator plays a crucial role in executing our companys purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put we create experiences that connect people.

The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails and provide general information or re-direction to appropriate departments; all while learning and growing their administrative communications and accounting skills.

What youll accomplish:

• Assist with Administrative Accounting and other clerical needs using a variety of office equipment software and tools
• Open log in and appropriately disseminate all incoming mail and deliveries
• Accept Association payments process checks for immediate posting and assist Homeowners with payment options/methods and waivers of late fees or fines
• Manage accounts payables processes including coding of invoices maintenance of all expense backup documentation and ensuring association checks are handled and distributed with the utmost care
• Inventory maintain and order office and janitorial supplies
• Participate in community events and meetings as needed

What were looking for:

• Professional and adaptable demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self-motivated dependable organized and efficient with excellent problem-solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook Word and Excel
• Able to communicate effectively orally and in writing and have high attention to detail
• Have excellent telephone manner with a commitment to the highest customer service possible
• Candidates must be able to sit or stand for extended periods and attend and community events as required
• Must have a valid drivers license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities
• Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager including possible evenings and weekends.
• Must pass pre-employment drug screen and background check

If driving is or becomes a requirement of the role it is required at all times that you hold a valid state drivers license for the class of vehicle you are driving maintain a clean motor vehicle report and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

The physical requirements can vary but generally they may include:

• Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds.
• Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events.
• Manual Dexterity: Skills in using technology including computers and mobile devices.
• Driving: Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting please email so we can review next steps together.

What we offer:

• Comprehensive benefits package including medical dental vision and life insurance
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid vacation holiday and volunteer time
• Company-paid Short-term Disability
• Optional Long-term Disability
• Employee assistance program
• Training and educational assistance
• Pet Insurance
• Perhaps most importantly a service-oriented team who is dedicated to your success!