Administrative Assistant (CL-2), School of Computer Science & Mathematics

Position Title:

Administrative Assistant (CL-2) School of Computer Science & Mathematics

Department/School:

School of Computer Science & Math

Salary/Pay Rate:

$20.66/hour - $21.70/hour

Job Summary:

Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Computer Science and Mathematics. The Administrative Assistant (CL-2) reports to the Dean of the School of Computer Science and Mathematics providing specialized support to the School Leadership Team members including assistance with program coordination event coordination data collection processing reports and completing a variety of clerical duties.

Minimum Qualifications:

The ideal candidate will be a high school graduate have 5-7 years of progressively responsible secretarial/clerical work or any combination of training experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

Essential Functions:

• Serve as initial contact over the phone in person and online for students employers staff faculty partner employers and the general public. Answer questions and program inquiries or refer inquiries to the appropriate person.
• Recording filing and distribution of meeting agendas and minutes.
• Assist with the organization and coordination of programs under the direction of School Leadership Team members particularly those managed by School-wide committees.
• Organize and coordinate a variety of events under the direction of the School Leadership Team involving grant programs event promotion registrations and payments logistics communications to students faculty staff and external institutions and entities and basic program sponsor solicitation.
• Maintain hard copy and/or electronic files for record keeping responsibilities.
• Create update and proofread documents.
• Create engaging email communications and marketing materials including event brochures and flyers for program and event promotion and student and faculty highlights.
• Maintain and update programs websites.
• Enter and maintain student information and faculty information in a shared electronic system.
• Order office and program supplies as necessary.
• Open sort and distribute program mail and packages as assigned. Process outgoing mail.
• Possess intimate knowledge of the entire institution as required by the department.
• Consistently demonstrate courtesy tact professionalism and the ability to successfully communicate with a variety of constituents.
• Perform other job-related duties as required.

Required Application Documents:

Resume Cover Letter & Contact Information of 3 Professional References

About the Department/School:

The School offers bachelors degrees in applied mathematics computer science cybersecurity data science and analytics games and emerging media information technology and systems mathematics and mathematics education. It also delivers masters degrees in information systems and computer science software development both in stand-alone programs and as part of a five-year B.S./M.S. curriculum. Certificates are available in data center facilities management business analytics cybersecurity z/OS and information School is also home to the Marist/IBM Joint Study program and the Institute for Data Center Professionals.

About Marist University:

Founded in 1929 Marist is a comprehensive independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie N.Y. and Florence Italy plus over 70 programs offering a variety of international study Marist is a portal to the world and is devoted to nurturing a welcoming inclusive community. Through six schools offering almost 50 majors Marist cultivates the intellectual growth and well-being of its more than 6000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report the Wall Street Journal/College Pulse Princeton Review and others. To learn more please visit of Position:

Full-time

Classification:

CWA (Full-Time)

Months per Year:

12

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end the University will strive to achieve the full and fair participation of minorities women people with disabilities and any other protected groups found to be under represented.

Equal opportunity means employment development and promotion of individuals without consideration of race color disability religion age sex marital status national origin sexual orientation or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marists policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race color disability religion age sex marital status national origin sexual orientation veteran status or any other condition established by law.