Temporary Human Resources Assistant

Pacific University achieves excellence and distinction by investing in exceptional people to think care create and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse sustainable and dedicated to discovery and excellence in teaching scholarship and practice.

At Pacific University we thrive in an extraordinary environment surrounded by the beauty of the great Pacific Northwest with campus locations inForest GroveHillsboro and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live work teach and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION

Provides a range of administrative support functions for the Associate Vice President of Human Resources and the HR Team. This is a front-line front-facing position that performs various functions related to operations and customer service needs within Human Resources. Responsibilities include greeting customers; answering phones and emails entering data into a variety of databases; providing communications and related correspondence internally and externally via face-to-face phone and electronic methods event planning and performing other duties as assigned.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES

• Responsible for the management of the HR Office along with thelook feel and function
• Serves as initial point of contact for students employees and the public via telephone e-mail and walk-ins
• Assistanswering questions on University policies and procedures and provideguidanceas it relates to Human Resources
• Provide quality customer service
• Maintainconfidentiality regarding HR matters including payroll and other financial information
• Maintaindepartment calendar on Google and advises HR staff of upcoming absences.
• Coordinateand schedulemeetings and setroom reservations.
• Communicateand coordinated withinternal departments to set up meeting rooms and technology utilizing multiple programs and software systems.
• Communicaterelevant information at weekly HR staff meetings including:
  • important scheduling updates
  • event details and updates
• Coordinate special projects supervised by the Associate Vice President of HR
• Maintain and update HR webpages ensuring accuracy
• Receives and disseminates mail packages and maintains the mailboxes for the HR Team
• Conductemployment verifications for staff faculty and students according to established policies and procedures
• Draft correspondence and memoranda
• Performs clerical duties as needed by the Associate Vice President of HR.
• Prepares maintains and routes: Position Descriptions Position Requisitions Personnel Action Forms Project and Work Order

JOB SCOPE

The Human Resources Coordinator is responsible for the comprehensive management and smooth operation of the HR office serving as the primary point of contact for all HR-related inquiries. This role requires exceptional organizational skills communication and a strong commitment to confidentiality as well as the ability to effectively coordinate a variety of HR functions and projects.

EDUCATION AND/OR EXPERIENCE

• Experience in higher education preferred
• HRIS software experience preferred (Paycom)
• Fluent Spanish (read write speak) preferred

REQUIRED KNOWLEDGE SKILLS ABILITIES & BEHAVIORS

• Communicates with students faculty staff and the public appropriate to the age of the individual served.
• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance.
• Takes responsibility to eliminate the source of problems.
• Demonstrates confidentiality regarding information pertaining to all students faculty and staff.
• Maintains proper appearance and personal conduct for the employees particular job.
• Uses effective communication skills taking into consideration body language filters listening paraphrasing and questions with customers of diverse ethnic and cultural backgrounds.
• Demonstrates ability to work in a team environment.
• Respect support and exemplify the mission and values of Pacific University in all interactions.
• Adheres to all prescribed university and departmental policies and procedures.
• Follows complex oral and written communications.
• Handles confidential material and associated issues with maximum discretion; maintainingconfidentiality.
• Ability to contribute within a team setting; strong collaboration skills.
• Ability to develop and maintain respectful and effective working relationships with all university colleagues.
• Excellent written verbal and presentation communication skills.
• Demonstratesexceptional attention to detail.
• Ability to multitask organize and prioritize workload with a high level of accuracy.
• Customer service and results-oriented.
• Demonstrated budgetary knowledge; analytical analysis and report generation proficiency.
• Advanced proficiency with Microsoft Office Suite Google Suite Adobe Acrobat Pro and HRIS (Paycom preferred).
• Knowledge of federal state and local labor and employment laws and regulations plus HIPPA regulations and compliance requirements.

WORKING CONDITIONS

• On-site office environment at the Forest Grove campus.
• Project timelines and deliverables require flexible scheduling and frequent communication.
• Walking throughout campus areas for professional meetings and events.

PHYSICAL ACTIVITIES AND REQUIREMENTS

This work is sedentary in nature and requires some of the following within the scope of the job: walking pushing pulling lifting grasping talking hearing and repetitive motion.

APPLICATION PROCESS

To apply please upload your resume cover letter and 3 references along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.

Only qualified applicants will be contacted for an interview. During the selection process we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.

Offers of employment at Pacific University are contingent upon proof of eligibility to work in the United States.

At Pacific University we are dedicated to offering experiences that are authentic holistic equity-minded and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices we actively promote access to opportunities and equitable pay for all employees.

We who make up Pacific University aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust civility care openness and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems through an asset-based mindset so that every one is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected their contributions are valued and they are provided opportunities to succeed.

COMPENSATION AND BENEFITS

We offer a comprehensive benefits package for qualifying employees. Current benefits include:

• Generous paid time off (for vacation holidaysincluding winter breakand sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Annual 9% retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• Employer-paid life short-term disability and long-term disability insurance
• On-campus benefits including free access to our sports facility and library
• Discounts on campus food bookstore purchases clinic services and outdoor program gear rentals (including kayaks snowshoes and bikes)

EQUAL OPPORTUNITY EMPLOYMENT

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds including those from historically underrepresented groups.

NOTICE OF NONDISCRIMINATION POLICY

Pacific University makes all employment decisions without regard to race color national or ethnic origin ancestry age religion or religious creed disability sex gender identity and/or expression sexual orientation military or veteran status or any other characteristics protected by applicable law. Applicable laws include but are not limited to Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 the Age Discrimination Act and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way Forest Grove OR 97116 or via email at .