Clerical Assistant 2 (PA Department of Transportation Employees Only)
Clerical Assistant 2 (PA Department of Transportation Employees Only)
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$ 35306 - 51932
1 Vacancy
Job Description
THE POSITION
The Department of Transportation is searching for a Clerical Assistant 2. This position provides administrative support to the Assistant District Executive for Maintenance and the Maintenance Unit in addition to serving as the backup clerical support for the Traffic Unit.
Put your skills to the test! Apply today.DESCRIPTION OF WORK
As a Clerical Assistant 2 you will provide complex clerical support for the Assistant District Executive for Maintenance (ADEM) and the members of the District Maintenance Division staff. This involves answering and routing telephone calls; greeting and assisting customers to obtain answers to questions or resolving problems; receiving printing and distributing incoming and outgoing correspondence in both hard copy and electronic formats; maintaining calendars tickle files subject files and various electronic data base files. You will create initial drafts for Employee Performance Reviews and coordinate and reconcile Property Damage Release form received from Office of Chief Counsel; using SAP Plant Maintenance analyze accident reporting information according to policy verifying original invoiced amount of damages incurred and reconcile providing ADEM signature (witness signature and/or notary signature) as required.
You will also receive and route correspondence from fax US mail and interoffice mail and coordinate and distribute Weekly County and Incident Command contact list Monthly District and County Emergency contact lists and District/County Organizational Charts. Additionally you will attend staff meetings type meeting minutes proofread format and produce final copy of meeting minutes and additional memos letters and correspondence using correct grammar and format using agency Style Guide for accuracy and prepare correspondence for outgoing mail as needed and schedule group meetings arrange for facilities and technical support equipment coordinate attendees schedules and prepare and distributes agenda and information packets to meeting members.
Interested in learning more Additional details regarding this position can be found in theposition description.Work Schedule and Additional Information:
- Full-time employment.
- Work hours are 7:00 AM to 3:00 PM Monday - Friday with a 30-minute lunch.
- Telework:Upon completion of the 6-month probation period you may have the opportunity to work from home (telework) part-time. In order to telework you must have a securely configured high-speed internet connection. If you are unable to telework you will have the option to report to the headquarters office in Harrisburg.
- Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $35306.00 (before taxes).
- You will receive further communication regarding this position via email. Check your email including spam/junk folders for these notices.
REQUIRED EXPERIENCE TRAINING & ELIGIBILITY
Organization or Location Restrictions:
This posting is restricted to Central Office 8-0 and 8-5 PA Department of Transportation Employees Only.
QUALIFICATIONS
Minimum Experience and Training Requirements:- Six months as a Clerical Assistant 1 (Commonwealth job title);or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:- You must be able to perform essential job functions.
This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding. If no applicable union-covered bidders apply other applicants will be considered.
- Seniority rights apply forClerical Assistant 1
- Seniority/Promotion Unit: PC0
How to Apply:- Resumes cover letters and similar documents will notbe reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e. relevant detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:- Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans go to click the Veterans Preference tab or contact us at.
Telecommunications Relay Service (TRS):- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit develop and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race color religious creed ancestry union membership age gender sexual orientation gender identity or expression national origin AIDS or HIV status disability or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Employment Type
Full-Time
