Ward Clerk

Division: Long-Term Care

Job Status: Temporary (Short-Term) Full Time

Number of Positions: 1

Hours of Work: 35 hours per week

Wages: $25.24 - $30.10 per hour

Location: Marshall Gowland Manor Sarnia ON

Posting Date: Monday June 9 2025

Closing Date: Sunday June 15 2025

Company Biography

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126000 residents. The Corporations seven divisions operate programs and services for the residents of Lambton County such as land ambulance provincial offences court three Long-Term Care Homes 25 library branches two museums an art gallery archives local roadways public health services housing services social services building services and planning and development services. Lambton County is a community dedicated to economic growth environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Job Duties and Responsibilities

Schedule:

• Provide information to the centralized scheduling department required regarding staffing line changes employee LOAs staff on modified duties
• Provide orientation and ongoing assistance to staff regarding scheduling software

Payroll:

• Verifying timecard accuracy and revising as required in scheduling software
• Pull reports from scheduling software as required

Clerical:

• Ensure that Elder charts are regularly purged and items filed appropriately
• Gather all relevant files for deceased Elders and file accordingly
• Fax copy phone type sort and distribute mail
• Update nursing and Elder forms
• Keep daily and monthly statistics for all uses of materials and discards
• Prepare and dismantle Elders charts requisitions for nursing supplies and order supplies
• Prepare agendas and take minutes for meetings of the nursing department
• Assist nursing staff and/or book appointments for Elders
• Summarize year to date and year end statistics for supervisor
• Provide occasional relief coverage for clerical staff in the Business Office

General:

• Incumbents must keep up to date on all relevant legislation collective bargaining agreements County Policies and Procedures etc. ensuring that these are implemented as prescribed
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the positions Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision: None

Indirect Supervision: None

Functional Authority: None

Credentials Required

Minimum Formal Education

• Completion of related certificate or diploma (Office Administration/Medical Office Administration/Health Record Technician
• Advanced computer skills in Microsoft Office programs (Word Excel PowerPoint and Outlook)

Experience

• Minimum of two years recent experience in Office Administration
• Experience working in a long-term care home and/or experience in hospital nursing unit an asset
• Word processing spreadsheet and database experience considered an asset
• Organizational interpersonal problem solving and muti-tasking skills are essential