Conference Center Support Administrator

Job Description

We are seeking a highly organized and detail-oriented Conference Center Support Administrator who is responsible for the day-to-day coordination and technical support of conference rooms meeting spaces and event facilities. This role plays a critical part in ensuring seamless scheduling setup technology readiness and customer service for both internal and external events hosted at the conference center.

Primary Responsibilities:

Coordinate scheduling and manage reservations for conference rooms and event spaces.

Prepare meeting rooms by setting up and breaking down furniture staging materials and A/V equipment.

Provide on-site technical support during meetings and events including:

• Audio/Visual (A/V) equipment setup and troubleshooting
• Video conferencing (Zoom Microsoft Teams etc.)
• Presentation and connectivity support

Act as a liaison between event organizers and internal departments including IT Facilities and Catering.

Monitor event progress and address any issues in real time to ensure a high-quality attendee experience.

Maintain inventory of meeting supplies and ensure rooms are clean well-stocked and operational.

Assist in the upkeep and minor maintenance of conference center technology reporting repairs or issues as needed.

Deliver excellent customer service to guests serving as a primary point of contact during events.

Basic Qualifications

• TS/SCI w/ Poly Clearance is required
• High school diploma or equivalent.
• 35 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
• Strong organizational and time management skills with attention to detail.
• Demonstrated ability to manage calendars and inboxes for one or more managers or departments.
• Experience with travel coordination and expense report processing.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proven ability to gather track and verify information from multiple sources.

Preferred Qualifications

• Associates or Bachelors degree in Business Administration or related field.
• 5 years of administrative experience supporting management or cross-functional teams.
• Experience with enterprise systems (e.g. Concur SAP Oracle) for expense and travel management.
• Advanced calendar and meeting management skills including coordinating across time zones.
• Experience managing office operations supplies or facilities-related tasks.
• Strong document and email management skills including the ability to prioritize and streamline communications.
• Experience in evaluating gathered data and developing actionable recommendations.
• Demonstrated ability to train and mentor lower-level administrative staff.
• Knowledge of project management principles and tools.
• Strong proofreading and report writing abilities.

EC-DAS

Original Posting:

For U.S. Positions: While subject to change based on business needs Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job education experience knowledge skills and abilities as well as internal equity alignment with market data applicable bargaining agreement (if any) or other law.