Scan/File Clerk
Scan/File Clerk
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Precision Aviation Group (PAG) is a leading provider of products and value-added services to the aerospace and defense industries worldwide. With over 1.1 million square-feet sales and services facilities in the United States Canada Australia Singapore Brazil PAGs 27 locations and customer-focused business model serve aviation customers through Supply Chain and Inventory Supported Maintenance Repair and Overhaul (ISMRO) services.
JOB PURPOSE
The Scan/File Clerk is responsible for converting physical documents into digital formats organizing and maintaining both physical and electronic filing systems and ensuring the accuracy and confidentiality of all records. This role supports the smooth operation of the office by managing records facilitating document retrieval and ensuring compliance with company policies and legal regulations. By effectively organizing and safeguarding information the Scan/File Clerk contributes to the overall efficiency and productivity of the organization.
JOB DUTIES AND RESPONSIBILITIES
Essential Job Functions:
- Document Preparation: Remove staples paper clips and unfold documents to prepare them for scanning.
- Scanning: Operate scanning equipment to convert physical documents into digital formats.
- Quality Control: Review scanned documents for clarity and completeness re-scanning as necessary.
- Indexing and Filing: Organize and label digital files with appropriate metadata for easy retrieval.
- Data Entry: Input data from scanned documents into electronic databases or document management systems.
- Physical Filing: Maintain and organize physical filing systems ensuring documents are stored securely and are easily accessible.
- Record Maintenance: Track and log documents that are scanned filed or destroyed ensuring compliance with company policies.
- Confidentiality: Handle sensitive information with discretion and in accordance with privacy regulations.
- Administrative Support: Assist with other administrative tasks as needed including retrieving and delivering documents.
WORKING CONDITIONS
Physical Demands: Requires sitting or standing for extended periods of time. Requires frequent walking bending and reaching to shoulder level. Requires occasional squatting lifting carrying pushing or pulling weight up to 20 pounds. Requires repetitive hand movement. Requires eye-hand coordination and manual dexterity. Requires corrected vision and hearing to normal range.
Equipment Operated: Ability to operate office machines and equipment and troubleshoot problems with equipment.
Work Location: EDN Aviation 6720 Valjean Avenue Van Nuys CA 91406
JOB SPECIFICATIONS
Knowledge Skills and Abilities: Ability to organize and plan work adhering to deadlines; attention to detail and ability to maintain confidentiality of information; excellent communication and interpersonal skills with the ability to manage sensitive and confidential situations with tact professionalism and diplomacy; ability to read write and understand the English language and to follow verbal and written instruction; multi-tasking a necessity; thorough knowledge of modern office practices and procedures; ability to type with accuracy and speed; ability to maintain a good working relationship with co-workers and to project a positive concerned image to the public; ability to work without supervision; ability to adjust to rapidly changing circumstances and priorities.
Education/Training: N/A
Experience: At least 6 months of related experience in related field preferred.
This is a temporary full-time position with a maximum duration of three months.
Qualified candidates with strong drive work ethic and commitment to quality are invited to apply at using the Careers tab at the bottom of the page.
AA/EOE/M/F/D/V
Employment Type
Full-Time
