Contract Closeout Specialist
Contract Closeout Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
MDW Associates is seeking a Contract Closeout Specialist to support the National Geospatial-Intelligence Agency (NGA). The Contract Closeout Specialist will provide non-personal services to support the closeout of various government contract types including Cost-Reimbursable (CR) Time-and-Materials (T&M) Firm Fixed Price and Labor Hour (LH) contracts. The individual will work with contracts of varying complexity and value including government-wide purchase card transactions multi-million-dollar contracts and agreements with incentive fees and award clauses. The primary focus of this role will be the closeout of contracts with Unliquidated Obligations (ULOs) ensuring the recovery of usable funds and supporting compliance with all relevant regulations. The role is fully in-person.
The Contract Closeout Specialist may perform a combination of some or all of the following duties:
- Execute and manage the closeout of contracts task orders (TO) Basic Ordering Agreements (BOA) Indefinite Delivery Indefinite Quantity (IDIQ) contracts grants cooperative agreements and purchase orders (PO)
- Coordinate closeout activities with vendors program offices Contracting Officers Representatives (CORs) and relevant agencies such as DFAS DCAA and DCMA
- Track and monitor contract closeout files both hardcopy and electronic ensuring proper documentation storage and shipment upon final disposition
- Reconcile financial records to verify final payments resolve discrepancies in payment and accounting information and ensure total funds obligated match total payments made
- Support the preparation of modifications for contract closeouts payments vouchers and invoices for review and signature by a Government Contracting Officer (CO)
- Collaborate with government personnel to prepare reports briefings and spreadsheets on contract closeout progress ensuring timely completion in accordance with FAR Subpart 4.8
- Maintain and update a contract closeout database or spreadsheet in real-time to track workflow and contract statuses across multiple phases
- Provide technical and management support for contract closeout-related projects including the de-obligation of excess funds from completed contracts
- Support internal and external audits and prepare irreconcilable package documentation for unresolved contract issues
Required Experience/Skills:
- Strong understanding of government contract types and closeout procedures
- Proficiency in contract management systems (e.g. PRISM) and Microsoft Office Suite including Excel and Access
- Exceptional attention to detail organizational skills and the ability to handle multiple contracts and deadlines
- Strong analytical and problem-solving abilities particularly in reconciling financial discrepancies
Education Requirement(s):
- Bachelors Degree in Business Administration Finance Contract Management or a related field
- Minimum of 6 years of experience in contract administration specifically with contract closeouts in the federal sector
- In-depth knowledge of Federal Acquisition Regulations (FAR) DoD Federal Acquisition Regulation Supplement (DFARS) and NGA regulations
Security Requirement(s):
- Candidates for this position must hold an active TS clearance
Company Description
Incorporated in 2012 MDW is a small business headquartered in McLean VA with offices in Huntsville AL. We provide Federal government clients with consulting management services advisory and assistance services decision support strategic planning process planning and improvement task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments exceptional analysis prudent advice direct communication and hard work.
Our core capabilities include:
- Strategic Planning
- Cost Estimating
- Budget Programming and Justification
- Budget Execution
- Acquisition Management
- Financial Systems Support & Integration
MDW Associates LLC (MDW) is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race religion color sex national origin age marital status covered veteran status mental or physical disability pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented ethical and entrepreneurial-minded people. Our applicants and employees are protected from discrimination as required by Federal law.
Additional Information
We offer a competitive and comprehensive benefits and compensation package for our employees including but not limited to:
- Health
- Dental
- Vision
- Group Life Insurance/Long Term Disability/Short Term Disability
- Retirement/401(k)
- Flexible Leave Policy
All your information will be kept confidential according to EEO guidelines.
Required Experience:
Unclear Seniority
Employment Type
Contract
