Senior Portfolio Planning Advisor

Senior Portfolio Planning Advisor

Location: Toronto-661 University

Department: Medical and Scientific Support

The Population Health portfolio provides public health leadership in the areas of Health Promotion Chronic Disease and Injury Prevention Environmental and Occupational Health Emergency Planning Response and Recovery Knowledge Mobilization Evidence Synthesis and Quality Improvement. This dynamic portfolio enables scientific evidence to practice through partnerships and support to local public health partners the Ministry of Health and the healthcare system.

This position will work closely with the Chief and VP of Population Health and senior portfolio leadership to manage portfolio-wide priority initiatives and planning processes across the continuum from strategic to operational in a manner that ensures alignment and establishes appropriate linkages with program areas stakeholders as well as to organizational performance measurement and enterprise risk management (ERM).

Key Responsibilities-

• Provides planning and project management expertise to portfolio leaders to support and facilitate priority initiatives.
• Supports the Portfolio Lead on items related to the strategic plan directions by providing guidance and support to implementation planning and the process of implementation status reporting.
• Manages effective relationships with internal teams and external stakeholders including the Office of the Chief Medical Officer of Health and local public health units.
• At the direction of the Portfolio Chief and VP leads and manages a range of projects contributes to portfolio-wide initiatives in the operation plan suggesting areas for improvement/alignment and possible solutions on internal processes.
• Identifies tracks and advises Portfolio leadership on risks and mitigation strategies on the portfolios priority initiatives including their alignment to the PHO Strategic Plan ABP and Operational Plans.
• Provides advice tools and project management support advancing priority initiatives.
• Designs/adapts project management approaches planning tools and techniques as applicable in a manner that enables high quality electronic approaches to information gathering sharing and analysis as it relates to portfolio wide projects or initiatives.
• Stays abreast of leading practices in project management strategic business and operational planning and identifies opportunities for improvement accordingly.
• Supports preparation of materials for situational awareness (e.g. briefing notes evidence briefs jurisdictional scans SWOT analyses situational reports on key issues and initiatives).
• Supports preparation of materials for meetings and briefings (e.g. slide decks background materials).
• Acts as a liaison for the portfolio on organization-wide requests (e.g. audits freedom of information requests) to coordinate and manage requests and identifies related risks.
• Summarizes and regularly reports on key portfolio metrics.
• Undertakes other duties as assigned.

Knowledge and Skills-

• Knowledge of government planning and processes to provide support and guidance to priority initiatives.
• Advanced knowledge of project management tools resources and how to apply them at a portfolio level
• Knowledge of performance measurement tools and techniques. Reframe to project monitoring and measurement
• Knowledge of Ontarios health and public health systems provincial government processes and relationships/linkages with agencies.
• Project and change management skills to lead the development of priority initiatives developing project plans managing working groups to accomplish goals and objectives.
• Skill and ability to work in a matrix management structure and within cross-disciplinary teams.
• Proficiency in synthesizing and critically assessing quantitative and qualitative data.
• Proficiency in MS Office (Outlook Word Excel PowerPoint and Visio) and familiarity with SharePoint.

Education and Experience-

• A Masters degree in a health/health management related discipline is required.
• At least 7 years of strategic business and operational planning experience as well as knowledge and expertise in the development implementation and monitoring of programs/initiatives is required.
• Experience working in the health/public health sector is preferred.
• Experience working with a provincial agency is an asset.
• LEAN training and certification (LEAN green belt or higher) is an asset.
• Project Management certification is an asset.

Attributes and Competencies

• Strong oral and written communication skills to prepare briefing notes reports and presentations aimed at a senior management and stakeholder audiences using clear communication principles.
• Acts as a focal point of contact for portfolio-wide priority initiatives to coordinate work highly organized and able to prioritize initiatives.
• Takes the initiative to provide planning expertise across the portfolio to ensure Population Health Leadership and/or program/project leads are provided with the appropriate level of support to plan and implement priority initiatives
• Designs planning techniques tools and templates to support priority initiatives.
• Persuades client management to consider innovative approaches to formulating their various types of business planning objectives and framework and to accept advisory guidance in a collaborative re-shaping and improvement of their plans and planning documentation.
• Determines how to plan and develop key strategic planning initiatives and projects.
• Determines the context of the broader organizational performance financial and enterprise risk management frameworks.

• Determines appropriate approaches to summarize information and indicators for Portfolio leadership.

• Accountable for providing expertise in the development and implementation of key portfolio initiatives along with metrics for reporting through PHOs routine practices (e.g. Annual Business Plan Mid-Year Status Report).
• Ensures linkages between initiatives and available resources and alignment with organizational planning cycles performance measurement systems and enterprise risk management.
• Provides expertise and guidance to staff at all levels in the portfolio to advance key initiatives and facilitate alignment of activities across the portfolio and PHO.

Duration: Permanent

Hours of Work: Full time 36.25 hours per week

Compensation Group:Association of Management Administrative and Professional Crown Employees of Ontario

Salary :$90617.00 - $126869.00

Posting Date:

Closing Date:

Please note: applications will be received no later than 11:59pm on the date preceding the closing date as indicated on the Job Requisition.

Note: Internal candidates will be considered first.

While we thank all applicants for their interest only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only and not for any other purpose.

PHO is committed to ensuring equity in employment. Our goal is to create a diverse inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals. Any candidate who requires a job posting in an alternative format may email a request to Once an applicant has been selected for an interview they can inform PHO about any accommodations they may require at any stage of the interview process.