Accounts Payable Specialist
Accounts Payable Specialist
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1 Vacancy
Job Description
Job Title:Accounts Payable Accountant
Location:Louisville KY
Industry:Non-Profit (NFP)
Software:Sage 50 FACTS
Temporary Pay:$25 per hour (negotiable based on experience)
Duration of Project:3 months
Temp-to-Hire:Interim position due to maternity leave
Remote Work:In-office 5 days a week
Job Description:
We are seeking a diligent and dependable Accounts Payable Accountant to join our finance department temporarily during a controllers maternity leave. This role is critical in ensuring the precise and prompt processing of payments and reimbursements utilizing Sage 50 Accounting Software and FACTS Management Software.
Key Responsibilities:
- Invoice Processing:Accurately process vendor invoices in Sage 50 ensuring correct general ledger (GL) coding detailed descriptions and proper approval routing.
- Check Management:Prepare and execute check runs for timely vendor payments including coordination for signing and mailing checks.
- Reimbursements:Draft and process reimbursement forms for staff and volunteers verifying accurate GL coding and necessary documentation.
- Recurring Payments:Enter and monitor recurring monthly payments such as utilities and subscriptions in Sage 50.
- Reconciliation:Reconcile vendor statements addressing discrepancies missing invoices or credits promptly.
- Vendor Records:Maintain and update vendor records in Sage 50 including managing vendor profiles W-9s and mailing addresses.
- Tuition Expenses:Upload and manage tuition-related expense records using FACTS Management Software.
- Purchase Orders:Coordinate and track purchase orders ensuring invoices align with approved school budget categories.
- Documentation:Organize and file paid invoices reimbursement forms and check copies both digitally and physically.
- Communication:Professionally interact with vendors and staff regarding payment statuses documentation issues and policy clarifications.
- Monitoring:Identify and flag duplicate payments incorrect charges or unusual entries for review by the Finance Director.
- Budget Tracking:Monitor departmental and classroom budgets.
- Month-End Tasks:Assist with month-end AP closing tasks including reporting and account reconciliation.
Qualifications:
- Proficiency in Sage 50 Accounting Software and FACTS Management Software.
- Strong organizational skills and attention to detail.
- Excellent communication skills both verbal and written.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Experience in a non-profit organization is preferred but not required.
Required Experience:
Unclear Seniority
Employment Type
Hourly
